14 customisable OKR examples for Task Management
What are Task Management OKRs?
The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.
Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.
We have a collection of OKRs examples for Task Management to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Task Management OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Task Management OKRs examples
We've added many examples of Task Management Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
1. OKRs to improve time management and task prioritization
Improve time management and task prioritization
Increase productivity by completing 90% of priority tasks
Minimize distractions by creating a focused work environment- Use time blocking techniques to allocate dedicated time for priority tasks
- Set clear and specific goals for each priority task
- Prioritize tasks based on urgency and importance
- Develop a daily schedule that ensures adequate time allocation for important tasks
- Regularly review and adjust the daily schedule to ensure optimal time allocation
- Minimize distractions by setting boundaries and establishing designated work areas or times
- Allocate specific time blocks for each important task in the daily schedule
- Identify and prioritize important tasks based on urgency and importance
- Reduce time wasted on low-value activities by 50%
- Identify low-value activities through a comprehensive analysis of daily tasks
- Delegate low-value activities to appropriate team members for increased productivity
- Implement time management techniques, such as prioritizing tasks and setting realistic deadlines
- Continuously review and optimize processes to eliminate or automate low-value activities
- Attend time management training to learn effective techniques
- Research and find a suitable time management training program
- Enroll in the selected time management training course
- Implement and practice the learned time management techniques consistently
- Actively participate and engage in all training sessions
2. OKRs to enhance productivity and task management during the workday
- Enhance productivity and task management during the workday
- Reduce task overflow to the next day by 50% by improving time management
- Dedicate specific hours for unexpected tasks
- Implement Pomodoro technique for better productivity
- Prioritize tasks based on urgency and complexity
- Complete at least 85% of assigned tasks within the designated deadlines each week
- Regularly monitor and adjust task progress
- Allocate sufficient time daily for completing tasks
- Prioritize tasks based on deadlines and importance
- Implement and consistently utilize a digital task management tool to monitor daily tasks
- Research and select a suitable digital task management tool
- Create a routine for regularly updating and reviewing tasks
- Set up and personalize configurations for daily task monitoring
3. OKRs to boost capabilities in efficient time management
- Boost capabilities in efficient time management
- Reduce procrastination and wasted time to less than one hour per workday
- Limit social media use during work hours
- Prioritize tasks using a to-do list
- Set specific, manageable daily goals and deadlines for tasks
- Successfully complete 100% of projects earlier than the deadline indicated
- Periodically revisit timelines and adjust as necessary
- Start projects early to maximise working timeframe
- Improve efficiency with consistent daily progress
- Read and finish at least two industry-recognized books on time management strategies
- Choose two reputable time management books
- Summarize key time management strategies learned
- Create a reading schedule to meet deadline
4. OKRs to efficiently manage and coordinate the Trello board
- Efficiently manage and coordinate the Trello board
- Reduce overdue tasks on Trello by 20%
- Prioritize and reassign less urgent tasks to the team
- Implement daily reminders for due tasks
- Enhance task management training for all team members
- Improve response time to task updates on Trello to less than 1 hr
- Set mobile notifications for immediate Trello task updates
- Prioritize responding to Trello updates promptly
- Schedule regular intervals to check Trello throughout the day
- Increase task completion rate on Trello by 25%
- Implement daily reminders for pending tasks
- Enhance visibility of task deadlines
- Conduct weekly task completion training sessions
5. OKRs to improve software engineering skills through effective time management
- Improve software engineering skills through effective time management
- Increase the number of completed coding tasks by 20% each week
- Identify and address any obstacles or challenges that may hinder coding task completion
- Enhance collaboration and communication among team members for efficient task completion
- Provide regular feedback and support to assist in completing coding tasks
- Set clear and achievable coding task goals for each team member
- Improve adherence to project deadlines by delivering work on time in 90% of cases
- Implement effective communication strategies to address obstacles and ensure timely completion
- Set clear and realistic deadlines for each project task
- Prioritize tasks and create a detailed schedule to ensure timely delivery
- Regularly track progress and provide updates to stakeholders to maintain accountability
- Reduce time spent on non-essential activities by 15% during work hours
- Set specific time limits for non-essential tasks to ensure efficient completion
- Prioritize and eliminate non-essential activities based on their impact and importance
- Identify non-essential activities taking up significant time during work hours
- Regularly assess and adjust the allocation of time to non-essential activities as needed
- Attend and actively participate in at least 2 time management workshops or webinars
- Research and identify 2 time management workshops or webinars
- Apply the learned time management techniques in daily activities for improved efficiency
- Take thorough notes during the workshops or webinars for future reference
- Register for the selected workshops or webinars to secure a spot
6. OKRs to boost the billability rate of employees to 95%
- Boost the billability rate of employees to 95%
- Implement a time-tracking software to reduce unproductive time by 15%
- Train all employees on how to use this software
- Research and select a suitable time-tracking software
- Monitor and evaluate the software's effectiveness regularly
- Reduce non-billable task assignments by 20% through efficient delegation strategy
- Implement a strict task monitoring system
- Train staff on effective task delegation strategies
- Analyze current delegation methods for efficiency problems
- Provide productivity boosting training to achieve at least 10% more billable hours
- Monitor and measure training effectiveness
- Identify relevant productivity boosting training programs
- Allocate resources and schedule training for team
7. OKRs to enhance time management by reprioritizing based on requests
- Enhance time management by reprioritizing based on requests
- Increase task completion by 20% through effective distribution of remodulated priorities
- Analyze current priority system and identify areas for improvement
- Develop a strategy for redistributing tasks based on priority
- Implement process change and monitor improvements in task completion
- Reduce weekly time inefficiencies by 15% using focused priority remodulation
- Implement a time tracking system to discover inefficiencies
- Identify and analyze current tasks regularly for priority assessment
- Adjust work processes based on priority and efficiency data
- Successfully reschedule 90% of misaligned priorities within 48 hours of request receipt
- Prioritize requests, aligning them to current goals
- Allocate resources to resolve each request efficiently
- Review all received rescheduling requests accurately
8. OKRs to successfully complete the end of 1st - 9 weeks
- Successfully complete the end of 1st - 9 weeks
- Ensure no single pending task older than 7 days by end of each week
- Prioritize and schedule tasks older than 5 days
- Complete tasks approaching 7-day limit
- Review and categorize all pending tasks daily
- Increase productivity by 25% through efficient task management
- Allocate tasks based on individual's skill sets
- Include routine performance evaluations to identify bottlenecks
- Implement a robust digital task management system
- Achieve 85% completion of assigned tasks each week
- Review and track task completion progress weekly
- Allocate specific time slots daily to focus on assignments
- Prioritized assigned tasks according to importance and due dates
9. OKRs to to efficiently deliver tasks with minimal supervision under high-pressure scenarios
- To efficiently deliver tasks with minimal supervision under high-pressure scenarios
- Increase output speed by 20% without raising the error frequency above 5%
- Implement efficient time management strategies
- Improve staff training for optimized performance
- Upgrade to faster, error-reducing software
- Complete 100% of tasks independently, without requesting external assistance
- Plan and prioritize work to manage time efficiently
- Review completed tasks thoroughly to ensure quality
- Develop knowledge and skills to handle given tasks properly
- Handle 3 high-pressure situations efficiently, with positive feedback on performance
- Create a prioritization system for managing high-pressure tasks effectively
- Develop stress management techniques for handling high-pressure situations
- Implement regular performance reviews to ensure positive feedback
10. OKRs to boost CEO's efficiency and effectiveness
- Boost CEO's efficiency and effectiveness
- Implement a new time management tool and increase its usage to 100%
- Monitor and encourage regular usage
- Research and choose an efficient time management tool
- Train employees on its usage and benefits
- Delegate 20% more tasks to improve time for strategic objectives
- Review current task allocation among team members
- Identify suitable tasks for delegation
- Train staff for new tasks
- Reduce unnecessary meeting times by 25% to increase focus time
- Eliminate redundant or non-essential meetings
- Encourage email updates instead of meetings
- Implement a strict time limit for each meeting
11. OKRs to eradicate procrastination and bolster productivity for superior daily results
- Eradicate procrastination and bolster productivity for superior daily results
- Increase individually-assessed productivity score by 30% by quarter's end
- Implement time management strategies to boost workflow efficiency
- Encourage regular breaks to maintain focus and motivation
- Set clear, attainable individual performance goals
- Improve task completion rate by 90% compared to previous quarter
- Implement advanced productivity tools to streamline workflow
- Enforce strict deadlines and foster accountability
- Identify and eliminate frequent causes of task interruptions
- Reduce wasted time—defined as unproductive activity—by 50% per week
- Identify and eliminate unnecessary tasks in daily routine
- Use productivity tools to streamline work processes
- Allocate specific time slots for each task
12. OKRs to enhance team collaboration through synergizing efforts
- Enhance team collaboration through synergizing efforts
- Facilitate 3 team-building activities resulting in improved team communication score by 35%
- Organize and execute three selected team-building activities
- Research effective team-building exercises focused on communication skills
- Evaluate team communication score after each activity
- Boost project completion rate by 20% through implementing collaborative tools
- Monitor and evaluate tool usage and project progress
- Train team members on using new tools effectively
- Research and select appropriate collaborative tools
- Reduce task redundancy by 30% through improved coordination and process enhancement
- Conduct regular meetings for enhanced intra-team coordination
- Review and streamline work processes for better productivity
- Implement a system for efficient task allocation across teams
13. OKRs to successfully complete project within the allotted time frame
- Successfully complete project within the allotted time frame
- Achieve 50% of project milestones by half of the designated period
- Regularly monitor and adjust task progress
- Develop a detailed project timeline
- Identify and break down all project milestones
- Finalize, review and submit complete project one week before the deadline
- Submit completed project a week ahead
- Thoroughly review completed project for errors
- Finalize all aspects of the project
- Define and delegate tasks clearly to every team member within 1st week
- Assign tasks to the individual team members based on their skills
- Identify tasks needed to achieve our team's current goals
- Define each task's requirements and objectives clearly
14. OKRs to successfully complete the audit within the designated timeframe
- Successfully complete the audit within the designated timeframe
- Progressively accomplish 30% of the audit work each month until completion
- Monitor weekly progress towards 30% completion
- Adjust task allocation based on progress
- Establish a weekly schedule for audit tasks
- Address and resolve all audit findings and reports by the final week
- Review all audit findings and reports promptly
- Develop resolutions for each identified audit issue
- Implement solutions before the final week
- Create a thorough, realistic, and achievable audit plan within the first week
- Evaluate and allocate necessary resources
- Develop and finalize the audit methodology
- Identify objectives and scope of the audit plan
Task Management OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Task Management OKRs in a strategy map
OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Task Management OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to become a proficient Front End technical lead
- OKRs to integrate two applications seamlessly
- OKRs to minimize customer fraud risk exposure
- OKRs to complete the Financial Statement promptly
- OKRs to develop an English learning program for university teachers
- OKRs to enhance sales team performance to achieve set KPIs
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.