15 customisable OKR examples for Efficiency
What are Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
We've tailored a list of OKRs examples for Efficiency to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Efficiency OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Feel free to explore our tools:
- Use our free OKR generator
- Use Tability, a complete platform to set and track OKRs and initiatives, including a GPT-4 powered goal generator
Our customisable Efficiency OKRs examples
You'll find below a list of Objectives and Key Results templates for Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
1. OKRs to enhance proficiency in time management
Enhance proficiency in time management
Implement a daily scheduling routine and adhere to it 90% of the time
Set reminders for each scheduled task
Review and adjust the routine weekly
Create a daily schedule outlining tasks and times
Complete online time management course by mid-quarter
Complete the online time management course
Register for the online time management course
Dedicate regular weekly hours for course study
Reduce weekly wasted time by half assessed via a time tracking tool
Implement a time tracking tool to monitor weekly activities
Identify areas of wasted time and inefficiency
Develop new routines to streamline workload
2. OKRs to enhance team efficiency in managing Kubernetes across the organization
Enhance team efficiency in managing Kubernetes across the organization
Train team to achieve 100% completion of Kubernetes Advanced certification
Monitor progress and provide additional support as needed
Identify necessary materials for Kubernetes Advanced certification training
Schedule regular training sessions for the team
Improve deployment speed by 25% through Kubernetes optimizations
Implement and test optimization strategies for identified Kubernetes areas
Audit the current Kubernetes settings and identify areas of potential improvement
Adjust Kubernetes configurations for faster service deployment
Reduce Kubernetes-related errors by 20% with proactive monitoring
Regularly update and optimize Kubernetes configurations
Schedule routine check-ups to identify potential errors
Implement a proactive monitoring system for Kubernetes
3. OKRs to optimize Trello Board for effective team OKR management
Optimize Trello Board for effective team OKR management
Conduct 5 training sessions on Trello usage to increase team efficiency by 20%
Create a comprehensive Trello training curriculum
Schedule and conduct five Trello training sessions
Identify Trello features that boost team efficiency
Ensure 100% of team updates their respective OKRs on Trello weekly
Issue weekly reminder emails to update OKRs on Trello
Give a short training on updating OKRs on Trello
Implement OKRs review during team meetings
Improve Trello Board navigation efficiency by 30% through reorganization and streamlining
Train team on navigation improvements to ensure smoother usage
Implement an intuitive, uniform labeling system across all boards
Review all current Trello boards for possible streamlining opportunities
4. OKRs to improve efficiency and effectiveness in facilities management
Improve efficiency and effectiveness in facilities management
Achieve 90% satisfaction rate in employee facilities survey
Implement updates and improvements based on feedback
Conduct an initial survey to gauge current satisfaction levels
Regularly communicate improvements to employees
Reduce maintenance response time by 15%
Implement an automated maintenance request tracking system
Increase maintenance staff availability
Train techs on response time reduction strategies
Decrease facilities-related expenses by 10%
Regularly maintain and repair equipment to avoid costly replacements
Implement energy-efficient lighting and heating systems
Negotiate lower rates with utilities providers
5. OKRs to enhancement of CSR initiatives' financial efficiency and impact
Enhancement of CSR initiatives' financial efficiency and impact
Secure 3 new corporate sponsors for ongoing CSR initiatives
Identify potential sponsors within relevant industries
Follow up with potential sponsors for feedback
Prepare and send personalized sponsorship proposals
Increase financial contribution to CSR projects by 20%
Approve and implement the revised financial plan
Identify current CSR projects' budgets and calculate a 20% increase
Review and reallocate the overall budget to accommodate increase
Achieve a 10% reduction in administrative costs related to CSR projects
Identify inefficiencies in current CSR project procedures
Implement cost-effective technologies to streamline processes
Train staff on budget optimization practices
6. OKRs to ensure cost-efficiency at Wonderfly Arena
Ensure cost-efficiency at Wonderfly Arena
Negotiate vendor contracts to achieve at least a 10% reduction in expenses
Initiate negotiation meetings with selected vendors
Prepare negotiation strategies and proposals focusing on cost reduction
Analyze existing vendor contracts and identify over-expensive areas
Implement a new tracking system for accurate financial record keeping
Research the best financial tracking systems available
Train staff on how to use the new system
Purchase and install selected financial tracking system
Reduce operational costs by 15% through optimization of resources
Consolidate work tasks to maximize staff productivity
Implement energy-saving measures in all premises
Automate repetitive processes to minimize manual labor
7. OKRs to enhance overall organizational efficiency and effectiveness
Enhance overall organizational efficiency and effectiveness
Hike employee productivity by 20% via holistic skill development programs
Implement comprehensive skill development programs for all employees
Offer frequent training courses focused on efficiency and productivity
Encourage frequent inter-department knowledge sharing sessions
Increase internal process efficiency by 30% through streamlined workflow methods
Identify current operational bottlenecks impacting efficiency
Develop and implement streamlined workflow strategies
Monitor and adjust strategies regularly for improvement
Decrease operational costs by 15% through efficient resource utilization
Implement energy-saving measures across all company operations
Optimize supply chain management to reduce excess costs
Enhance employee productivity through targeted training
8. OKRs to enhance efficiency and speed of the help desk process
Enhance efficiency and speed of the help desk process
Implement a new help desk software to streamline ticket management
Transition current tickets to new system
Research and select appropriate help desk software
Train support team on new software usage
Train 75% of help desk staff in revised speed-focused procedures
Implement staff training sessions on procedures
Develop revised speed-focused procedures
Identify 75% of help desk staff for training
Decrease average initial response time by 30%
Implement streamlined customer service procedures
Regularly monitor and evaluate response times
Train staff on efficient response techniques
9. OKRs to enhance efficiency and productivity in development within the team
Enhance efficiency and productivity in development within the team
Improve problem-solving capabilities by 40% in resolving coding issues
Seek mentorship from senior coders for guidance
Practice resolving issues with more complex code
Enroll in advanced coding and problem-solving workshops
Deliver four high-quality projects within agreed upon timelines and standards
Maintain continual progress monitoring for quality assurance
Establish clear timelines and standards for each project
Implement effective communication amongst project team members
Increase engagement and participation in weekly team development reviews by 100%
Send reminder notifications prior to weekly development review meetings
Incentivize active participation with rewards recognizing valuable input
Ensure agenda topics are relevant and engaging for all team members
10. OKRs to enhance the efficiency and effectiveness of administrative support
Enhance the efficiency and effectiveness of administrative support
Increase task completion rate by 30% without compromising on quality
Implement productivity tools to streamline workflow and improve efficiency
Evaluate, monitor and adjust workload distribution regularly
Incorporate regular employee training and skill development
Streamline workflow by implementing an effective scheduling system
Evaluate current workflow for areas of inefficiency
Implement selected system and train staff
Research effective scheduling systems
Reduce administrative errors by 20% through improved systems and training
Regularly review and update system protocols
Implement updated, more intuitive administrative systems
Conduct comprehensive staff training on new systems
11. OKRs to improve cost efficiency through optimal resource allocation
Improve cost efficiency through optimal resource allocation
Reduce waste in resource allocation by identifying and eliminating non-essential expenses by 20%
Implement and monitor the expense reduction plan
Identify non-essential expenses in current resource allocation
Create a plan to reduce these expenses by 20%
Reduce overall operational costs by 10% through careful cost monitoring and control
Implement regular audits to identify unnecessary expenses
Enforce strict budgeting and reduce waste
Introduce cost tracking systems in all departments
Increase resource utilization rate by 15% while maintaining performance quality
Implement efficient resource allocation strategies
Provide regular training for optimal resource utilization
Monitor and optimize resource usage regularly
12. OKRs to optimize payroll process for efficiency
Optimize payroll process for efficiency
Reduce manual payroll processes by 40% to minimize human error
Implement automated payroll software system in the company
Train HR employees on using the new software
Monitor and adjust software for efficiency
Increase payroll automation by 50% for enhanced productivity
Evaluate and adjust operations for continuous improvement
Train staff members on new automated payroll systems
Research and select advanced payroll automation software
Achieve 30% reduction in payroll processing time by improving workflow
Implementing automated payroll software or system
Identify and eliminate redundant payroll processing steps
Train staff on efficient payroll processing procedures
13. OKRs to automate IT processes for increased efficiency
Streamline IT processes for optimal productivity
Implement a comprehensive IT management system to track incidents and resolve them
Increase customer satisfaction by 20% through faster resolution of IT issues
Automate 80% of repetitive tasks across all IT departments
Reduce mean time to resolve IT issues by 50% through process automation
14. OKRs to boost operational efficiency on SaaS platforms
Boost operational efficiency on SaaS platforms
Improve customer response time by 15% through automation of support processes
Automate routine customer inquiries with scripts
Implement AI chatbots for instant initial customer response
Train staff on navigating new automation tools
Increase user engagement by 20% via enhancing User Interface and User Experience
Develop updates improving usability and interface aesthetics
Conduct user testing to identify interface and experience shortcomings
Analyze data post-update to assess effectiveness
Achieve a 10% reduction in service disruptions by improving system reliability
Increase staff training on system operations
Develop a robust troubleshooting guide
Implement regular system maintenance and updates
15. OKRs to improve IT Service Management process efficiency and efficacy
Improve IT Service Management process efficiency and efficacy
Implement two new service improvement projects
Identify areas in the service sector that need improvement
Commence execution of the project plan steps
Develop detailed project plans for improvements
Achieve 95% service request satisfaction
Solicit and incorporate feedback from service users
Regularly train staff to improve quality of customer service
Implement a system for tracking and resolving requests efficiently
Reduce system-related incidents by 20%
Train staff on correct system usage
Implement regular system maintenance and upgrades
Enhance system security measures
Efficiency OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/tability-insights-board.e70f9466.png)
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/checkins-graph.b2aec458.png)
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Efficiency OKRs in a strategy map
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
![A strategy map in Tability](https://tability-templates-v2.vercel.app/_next/static/media/tability_strategy_map.2ad25843.png)
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to enhance communication and training for Business-led IT services
OKRs to enhance support for junior recruiters
OKRs to successfully integrate and deploy Productiv SaaS for IT management
OKRs to expand BDR prospecting efforts into new target markets or industry segments
OKRs to enhance delivery excellence through supporting responsible projects
OKRs to boost slurry pump and its spare parts sales
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
Create more examples in our app
You can use Tability to create OKRs with AI – and keep yourself accountable 👀
Tability is a unique goal-tracking platform built to save hours at work and help teams stay on top of their goals.
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