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What are Efficiency OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
We've tailored a list of OKRs examples for Efficiency to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
The best tools for writing perfect Efficiency OKRs
Here are 2 tools that can help you draft your OKRs in no time.
Tability AI: to generate OKRs based on a prompt
Tability AI allows you to describe your goals in a prompt, and generate a fully editable OKR template in seconds.
- 1. Create a Tability account
- 2. Click on the Generate goals using AI
- 3. Describe your goals in a prompt
- 4. Get your fully editable OKR template
- 5. Publish to start tracking progress and get automated OKR dashboards
Watch the video below to see it in action 👇
Tability Feedback: to improve existing OKRs
You can use Tability's AI feedback to improve your OKRs if you already have existing goals.
- 1. Create your Tability account
- 2. Add your existing OKRs (you can import them from a spreadsheet)
- 3. Click on Generate analysis
- 4. Review the suggestions and decide to accept or dismiss them
- 5. Publish to start tracking progress and get automated OKR dashboards
Tability will scan your OKRs and offer different suggestions to improve them. This can range from a small rewrite of a statement to make it clearer to a complete rewrite of the entire OKR.
Efficiency OKRs examples
You'll find below a list of Objectives and Key Results templates for Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
OKRs to enhance the efficiency of the Change Failure Rate
ObjectiveEnhance the efficiency of the Change Failure Rate
KRImplement a new change management tool to reduce failure rate by 30%
Train employees on utilizing the new tool effectively- Monitor and adjust the implementation for continual improvement
- Research and select an appropriate new change management tool
- KRImprove the process of change feedback to aid in a 40% decrease in failures
- Implement a standardized system for collecting and analyzing change feedback
- Provide training on giving and receiving feedback effectively
- Regularly review and adjust feedback process based on outcomes
- KRTrain the team on effective change management practices to prevent avoidable failures
- Schedule and conduct training sessions for all team members
- Identify appropriate change management training program for the team
- Review and assess team's application of learned change management practices
OKRs to enhance proficiency in time management
- ObjectiveEnhance proficiency in time management
- KRImplement a daily scheduling routine and adhere to it 90% of the time
- Set reminders for each scheduled task
- Review and adjust the routine weekly
- Create a daily schedule outlining tasks and times
- KRComplete online time management course by mid-quarter
- Complete the online time management course
- Register for the online time management course
- Dedicate regular weekly hours for course study
- KRReduce weekly wasted time by half assessed via a time tracking tool
- Implement a time tracking tool to monitor weekly activities
- Identify areas of wasted time and inefficiency
- Develop new routines to streamline workload
OKRs to optimize energy efficiency program vendor management and contracts
- ObjectiveOptimize energy efficiency program vendor management and contracts
- KRIncrease vendor punctuality for deliverables by 30% to improve program efficiency
- Implement strict delivery deadlines for all vendors
- Set up early warning systems for late deliveries
- Regularly monitor and enforce vendor compliance
- KRAchieve a 25% decrease in energy usage across all managed programs
- Implement an energy management software across all programs
- Conduct regular energy audits and efficiency assessments
- Educate staff about energy conservation strategies
- KRReduce contract-related disputes by 40%, fostering better relationships
- Implement clear communication about contract terms with all parties involved
- Conduct regular reviews and amendments of contracts for accuracy
- Introduce mandatory dispute resolution training for contract managers
OKRs to enhance team efficiency in managing Kubernetes across the organization
- ObjectiveEnhance team efficiency in managing Kubernetes across the organization
- KRTrain team to achieve 100% completion of Kubernetes Advanced certification
- Monitor progress and provide additional support as needed
- Identify necessary materials for Kubernetes Advanced certification training
- Schedule regular training sessions for the team
- KRImprove deployment speed by 25% through Kubernetes optimizations
- Implement and test optimization strategies for identified Kubernetes areas
- Audit the current Kubernetes settings and identify areas of potential improvement
- Adjust Kubernetes configurations for faster service deployment
- KRReduce Kubernetes-related errors by 20% with proactive monitoring
- Regularly update and optimize Kubernetes configurations
- Schedule routine check-ups to identify potential errors
- Implement a proactive monitoring system for Kubernetes
OKRs to optimize Trello Board for effective team OKR management
- ObjectiveOptimize Trello Board for effective team OKR management
- KRConduct 5 training sessions on Trello usage to increase team efficiency by 20%
- Create a comprehensive Trello training curriculum
- Schedule and conduct five Trello training sessions
- Identify Trello features that boost team efficiency
- KREnsure 100% of team updates their respective OKRs on Trello weekly
- Issue weekly reminder emails to update OKRs on Trello
- Give a short training on updating OKRs on Trello
- Implement OKRs review during team meetings
- KRImprove Trello Board navigation efficiency by 30% through reorganization and streamlining
- Train team on navigation improvements to ensure smoother usage
- Implement an intuitive, uniform labeling system across all boards
- Review all current Trello boards for possible streamlining opportunities
OKRs to improve efficiency and effectiveness in facilities management
- ObjectiveImprove efficiency and effectiveness in facilities management
- KRAchieve 90% satisfaction rate in employee facilities survey
- Implement updates and improvements based on feedback
- Conduct an initial survey to gauge current satisfaction levels
- Regularly communicate improvements to employees
- KRReduce maintenance response time by 15%
- Implement an automated maintenance request tracking system
- Increase maintenance staff availability
- Train techs on response time reduction strategies
- KRDecrease facilities-related expenses by 10%
- Regularly maintain and repair equipment to avoid costly replacements
- Implement energy-efficient lighting and heating systems
- Negotiate lower rates with utilities providers
OKRs to enhancement of CSR initiatives' financial efficiency and impact
- ObjectiveEnhancement of CSR initiatives' financial efficiency and impact
- KRSecure 3 new corporate sponsors for ongoing CSR initiatives
- Identify potential sponsors within relevant industries
- Follow up with potential sponsors for feedback
- Prepare and send personalized sponsorship proposals
- KRIncrease financial contribution to CSR projects by 20%
- Approve and implement the revised financial plan
- Identify current CSR projects' budgets and calculate a 20% increase
- Review and reallocate the overall budget to accommodate increase
- KRAchieve a 10% reduction in administrative costs related to CSR projects
- Identify inefficiencies in current CSR project procedures
- Implement cost-effective technologies to streamline processes
- Train staff on budget optimization practices
OKRs to ensure cost-efficiency at Wonderfly Arena
- ObjectiveEnsure cost-efficiency at Wonderfly Arena
- KRNegotiate vendor contracts to achieve at least a 10% reduction in expenses
- Initiate negotiation meetings with selected vendors
- Prepare negotiation strategies and proposals focusing on cost reduction
- Analyze existing vendor contracts and identify over-expensive areas
- KRImplement a new tracking system for accurate financial record keeping
- Research the best financial tracking systems available
- Train staff on how to use the new system
- Purchase and install selected financial tracking system
- KRReduce operational costs by 15% through optimization of resources
- Consolidate work tasks to maximize staff productivity
- Implement energy-saving measures in all premises
- Automate repetitive processes to minimize manual labor
OKRs to enhance overall organizational efficiency and effectiveness
- ObjectiveEnhance overall organizational efficiency and effectiveness
- KRHike employee productivity by 20% via holistic skill development programs
- Implement comprehensive skill development programs for all employees
- Offer frequent training courses focused on efficiency and productivity
- Encourage frequent inter-department knowledge sharing sessions
- KRIncrease internal process efficiency by 30% through streamlined workflow methods
- Identify current operational bottlenecks impacting efficiency
- Develop and implement streamlined workflow strategies
- Monitor and adjust strategies regularly for improvement
- KRDecrease operational costs by 15% through efficient resource utilization
- Implement energy-saving measures across all company operations
- Optimize supply chain management to reduce excess costs
- Enhance employee productivity through targeted training
OKRs to elevate sales, profit, and operational efficiency
- ObjectiveElevate sales, profit, and operational efficiency
- KRIncrease quarterly sales revenue by 17% through client expansion and product diversification
- Upsell additional products to existing customers
- Identify potential clients; implement aggressive marketing strategies
- Develop new product lines to broaden the offerings
- KRImprove net profit margin by 10% through cost reduction and effective pricing strategies
- Develop and implement effective product pricing strategies
- Monitor and adjust pricing strategies based on market response
- Analyze costs and identify areas for reduction or optimization
- KRBoost operational efficiency by 20% via process optimization and technology integration
- Identify bottlenecks and inefficiencies in the current operations process
- Research and invest in technologies that streamline workflows
- Train staff on implementing new technologies and optimized processes
Efficiency OKR best practices
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
Save hours with automated OKR dashboards
Your quarterly OKRs should be tracked weekly if you want to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using Tability to save time with automated OKR dashboards, data connectors, and actionable insights.
How to get Tability dashboards:
- 1. Create a Tability account
- 2. Use the importers to add your OKRs (works with any spreadsheet or doc)
- 3. Publish your OKR plan
That's it! Tability will instantly get access to 10+ dashboards to monitor progress, visualise trends, and identify risks early.
More Efficiency OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to improve proficiency in manual and automation testing
- OKRs to mitigate the risk associated with software maintenance
- OKRs to accelerate and enhance pharmaceutical R&D processes
- OKRs to streamline and enhance efficiency in a specific work lane
- OKRs to increase revenue efficiency across all business units
- OKRs to establish a scalable operating system for rapid growth