12 OKR examples for Time Management

What are Time Management OKRs?

The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.

Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.

We've tailored a list of OKRs examples for Time Management to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read more about the OKR meaning online.

Best practices for managing your Time Management OKRs

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to the weekly check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples below). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Building your own Time Management OKRs with AI

While we have some examples below, it's likely that you'll have specific scenarios that aren't covered here. There are 2 options available to you.

Best way to track your Time Management OKRs

OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

Time Management OKRs templates

We've covered most of the things that you need to know about setting good OKRs and tracking them effectively. It's now time to give you a series of templates that you can use for inspiration!

You will find in the next section many different Time Management Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to enhance proficiency in time management

  • ObjectiveEnhance proficiency in time management
  • Key ResultImplement a daily scheduling routine and adhere to it 90% of the time
  • TaskSet reminders for each scheduled task
  • TaskReview and adjust the routine weekly
  • TaskCreate a daily schedule outlining tasks and times
  • Key ResultComplete online time management course by mid-quarter
  • TaskComplete the online time management course
  • TaskRegister for the online time management course
  • TaskDedicate regular weekly hours for course study
  • Key ResultReduce weekly wasted time by half assessed via a time tracking tool
  • TaskImplement a time tracking tool to monitor weekly activities
  • TaskIdentify areas of wasted time and inefficiency
  • TaskDevelop new routines to streamline workload

OKRs to boost capabilities in efficient time management

  • ObjectiveBoost capabilities in efficient time management
  • Key ResultReduce procrastination and wasted time to less than one hour per workday
  • TaskLimit social media use during work hours
  • TaskPrioritize tasks using a to-do list
  • TaskSet specific, manageable daily goals and deadlines for tasks
  • Key ResultSuccessfully complete 100% of projects earlier than the deadline indicated
  • TaskPeriodically revisit timelines and adjust as necessary
  • TaskStart projects early to maximise working timeframe
  • TaskImprove efficiency with consistent daily progress
  • Key ResultRead and finish at least two industry-recognized books on time management strategies
  • TaskChoose two reputable time management books
  • TaskSummarize key time management strategies learned
  • TaskCreate a reading schedule to meet deadline

OKRs to improve time management and task prioritization

  • ObjectiveImprove time management and task prioritization
  • Key ResultIncrease productivity by completing 90% of priority tasks
  • TaskMinimize distractions by creating a focused work environment
  • TaskUse time blocking techniques to allocate dedicated time for priority tasks
  • TaskSet clear and specific goals for each priority task
  • TaskPrioritize tasks based on urgency and importance
  • Key ResultDevelop a daily schedule that ensures adequate time allocation for important tasks
  • TaskRegularly review and adjust the daily schedule to ensure optimal time allocation
  • TaskMinimize distractions by setting boundaries and establishing designated work areas or times
  • TaskAllocate specific time blocks for each important task in the daily schedule
  • TaskIdentify and prioritize important tasks based on urgency and importance
  • Key ResultReduce time wasted on low-value activities by 50%
  • TaskIdentify low-value activities through a comprehensive analysis of daily tasks
  • TaskDelegate low-value activities to appropriate team members for increased productivity
  • TaskImplement time management techniques, such as prioritizing tasks and setting realistic deadlines
  • TaskContinuously review and optimize processes to eliminate or automate low-value activities
  • Key ResultAttend time management training to learn effective techniques
  • TaskResearch and find a suitable time management training program
  • TaskEnroll in the selected time management training course
  • TaskImplement and practice the learned time management techniques consistently
  • TaskActively participate and engage in all training sessions

OKRs to increase job productivity through effective goal setting and time management

  • ObjectiveIncrease job productivity through effective goal setting and time management
  • Key ResultReceive positive feedback from supervisor on improved productivity
  • TaskImplement strategies or tools to enhance work efficiency
  • TaskRequest regular performance reviews from supervisor
  • TaskIdentify areas for productivity improvements during your work day
  • Key ResultAttend time management training and implement strategies
  • TaskApply learned strategies in daily work routine
  • TaskEnroll in a time management training course
  • TaskContinually assess and adjust strategies for effectiveness
  • Key ResultAchieve 95% completion rate of weekly tasks
  • TaskPrioritize tasks based on urgency and importance at the start of the week
  • TaskRegularly track task progress throughout the week and adjust plans accordingly
  • TaskAllocate specific time frames to each task for focused work sessions

OKRs to improve software engineering skills through effective time management

  • ObjectiveImprove software engineering skills through effective time management
  • Key ResultIncrease the number of completed coding tasks by 20% each week
  • TaskIdentify and address any obstacles or challenges that may hinder coding task completion
  • TaskEnhance collaboration and communication among team members for efficient task completion
  • TaskProvide regular feedback and support to assist in completing coding tasks
  • TaskSet clear and achievable coding task goals for each team member
  • Key ResultImprove adherence to project deadlines by delivering work on time in 90% of cases
  • TaskImplement effective communication strategies to address obstacles and ensure timely completion
  • TaskSet clear and realistic deadlines for each project task
  • TaskPrioritize tasks and create a detailed schedule to ensure timely delivery
  • TaskRegularly track progress and provide updates to stakeholders to maintain accountability
  • Key ResultReduce time spent on non-essential activities by 15% during work hours
  • TaskSet specific time limits for non-essential tasks to ensure efficient completion
  • TaskPrioritize and eliminate non-essential activities based on their impact and importance
  • TaskIdentify non-essential activities taking up significant time during work hours
  • TaskRegularly assess and adjust the allocation of time to non-essential activities as needed
  • Key ResultAttend and actively participate in at least 2 time management workshops or webinars
  • TaskResearch and identify 2 time management workshops or webinars
  • TaskApply the learned time management techniques in daily activities for improved efficiency
  • TaskTake thorough notes during the workshops or webinars for future reference
  • TaskRegister for the selected workshops or webinars to secure a spot

OKRs to streamline project management for timely delivery

  • ObjectiveStreamline project management for timely delivery
  • Key ResultImplement a project tracking system for real-time monitoring and status updates
  • TaskInstall and configure selected tracking system
  • TaskResearch available project tracking systems and select appropriate one
  • TaskTrain team on using tracking system
  • Key ResultReduce existing project completion timelines by 20%
  • TaskStreamline work processes to reduce time-consuming steps
  • TaskUtilize project management tools for efficiency
  • TaskImplement more focused, effective team meetings
  • Key ResultAchieve 100% completion of intermediary milestones within scheduled deadlines
  • TaskImplement efficient workflow strategies for timely task execution
  • TaskMonitor progress regularly to ensure completion within deadlines
  • TaskDevelop a detailed project timeline with intermediary milestones

OKRs to maximize team efficiency to achieve 80,000 hours of work

  • ObjectiveMaximize team efficiency to achieve 80,000 hours of work
  • Key ResultImplementation of productivity-enhancing tools to reduce idle time by 15%
  • TaskImplement chosen tools across relevant departments
  • TaskResearch and select potential productivity-enhancing tools
  • TaskContinuously review and monitor tool usage and efficiency
  • Key ResultIncrease average weekly work hours by 10%
  • TaskEncourage staff to take fewer, shorter breaks
  • TaskEvaluate and adjust employee scheduling for increased efficiency
  • TaskImplement mandatory, productive overtime procedures
  • Key ResultTrain team on time management skills to improve work speed by 20%
  • TaskSchedule training sessions for all team members
  • TaskIdentify a comprehensive time management training program
  • TaskMonitor productivity to measure impact of training

OKRs to successfully complete the AI course training

  • ObjectiveSuccessfully complete the AI course training
  • Key ResultSpend at least 20 hours a week studying AI course material
  • TaskReview learned topics at the end of each week for reinforcement
  • TaskOrganize materials and pick relevant AI topics before each study session
  • TaskAllocate four hours daily, five days a week for studying AI
  • Key ResultAchieve a passing grade on all AI course quizzes and tests
  • TaskStudy the lecture notes and relevant course material consistently
  • TaskRegularly participate in AI discussion groups and forums
  • TaskComplete all AI homework and assignments on time
  • Key ResultSubmit all assignments on time with satisfaction rate above 90%
  • TaskPrioritize and schedule time daily for completing assignments
  • TaskSeek feedback and make necessary improvements before submission
  • TaskRegularly track and monitor satisfaction rates

OKRs to ensure successful application and data migration with improved system stability and availability

  • ObjectiveEnsure successful application and data migration with improved system stability and availability
  • Key ResultDecrease system downtime by 50% compared to previous migrations
  • TaskDevelop improved system recovery strategies
  • TaskUpgrade to more reliable, updated hardware
  • TaskImplement regular preventive maintenance schedules
  • Key ResultTransfer 100% of data accurately and on time
  • TaskIdentify and organize relevant data for transfer
  • TaskSet up reliable, efficient transfer processes
  • TaskMonitor transfer to ensure accuracy and timeliness
  • Key ResultAchieve 99.9% uptime for migrated applications
  • TaskOptimize load balancing and fault tolerance mechanisms
  • TaskRegularly conduct preventative maintenance to minimize downtime
  • TaskImplement robust monitoring and alerting mechanisms for applications

OKRs to successfully complete project within the allotted time frame

  • ObjectiveSuccessfully complete project within the allotted time frame
  • Key ResultAchieve 50% of project milestones by half of the designated period
  • TaskRegularly monitor and adjust task progress
  • TaskDevelop a detailed project timeline
  • TaskIdentify and break down all project milestones
  • Key ResultFinalize, review and submit complete project one week before the deadline
  • TaskSubmit completed project a week ahead
  • TaskThoroughly review completed project for errors
  • TaskFinalize all aspects of the project
  • Key ResultDefine and delegate tasks clearly to every team member within 1st week
  • TaskAssign tasks to the individual team members based on their skills
  • TaskIdentify tasks needed to achieve our team's current goals
  • TaskDefine each task's requirements and objectives clearly

OKRs to streamline incident response process to reduce time by 15%

  • ObjectiveStreamline incident response process to reduce time by 15%
  • Key ResultDecrease resolution time by 10% through systematic problem-solving methods
  • TaskEstablish a dedicated troubleshooting team
  • TaskImplement training on efficient problem-solving strategies
  • TaskIntroduce problem-tracking and management software
  • Key ResultImplement a new incident management system improving efficiency by 10%
  • TaskEvaluate current incident management process and identify inefficiencies
  • TaskResearch and select a new incident management system
  • TaskTrain staff on new system's usage and procedures
  • Key ResultTrain team on quick, effective incident identification within 5% fewer hours
  • TaskSchedule short, focused training sessions for the team
  • TaskImplement practice drills for faster comprehension
  • TaskDevelop a streamlined incident identification training curriculum

OKRs to decrease time from idea to product deliverables

  • ObjectiveDecrease time from idea to product deliverables
  • Key ResultReduce the average time spent on idea validation by 20%
  • TaskStreamline the idea validation process to eliminate unnecessary steps
  • TaskConduct regular brainstorming sessions to generate and validate ideas collectively
  • TaskUtilize rapid prototyping to gauge user interest and validate ideas more efficiently
  • TaskImplement a feedback mechanism to quickly evaluate the viability of ideas
  • Key ResultImprove project planning to ensure timely completion of all deliverables
  • TaskRegularly track progress and provide feedback to address potential delays promptly
  • TaskImplement agile project management methodologies to adapt and adjust plans efficiently
  • TaskAssign responsibilities and ensure the team understands the scope and requirements
  • TaskBreak down project into smaller tasks with clear deadlines for each deliverable
  • Key ResultIncrease efficiency in the product development process by streamlining workflows
  • Key ResultEnhance cross-team collaboration to minimize bottlenecks and accelerate decision-making
  • TaskEstablish clear roles, responsibilities, and timelines to streamline decision-making processes
  • TaskImplement regular cross-team meetings to share updates and coordinate efforts effectively
  • TaskFoster a collaborative culture by encouraging open communication and sharing of ideas
  • TaskCreate a centralized platform for sharing documents and information to improve access and transparency

More Time Management OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.