15 customisable OKR examples for Project Manager

What are Project Manager OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.

We've tailored a list of OKRs examples for Project Manager to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Project Manager OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Feel free to explore our tools:

Our customisable Project Manager OKRs examples

You will find in the next section many different Project Manager Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

1. OKR to implement transparency in project allocation for balanced workload per person

  • ObjectiveImplement transparency in project allocation for balanced workload per person
  • Key ResultIdentify and implement workload balancing strategies for all team members by week 9
  • TaskEvaluate current workload distribution among team members
  • TaskImplement chosen strategies by week 9
  • TaskIdentify effective workload balancing strategies
  • Key ResultAchieve a 15% decrease in overload complaints through surveys by the end of quarter
  • TaskDistribute regular surveys to gauge progress
  • TaskImplement strategies to reduce workload
  • TaskEvaluate existing data on overload complaints
  • Key ResultDesign a project-tracking dashboard for instant visibility into team's workload by week 6
  • TaskIdentify key data points needed for tracking workload
  • TaskDevelop and test dashboard functionalities
  • TaskSketch dashboard layout and design elements

2. OKR to improve efficiency and effectiveness in project delivery

  • ObjectiveImprove efficiency and effectiveness in project delivery
  • Key ResultDecrease project overhead costs by 5%
  • TaskIdentify and eliminate non-essential project expenses
  • TaskImprove efficiency in project management practices
  • TaskNegotiate better rates with vendors/suppliers
  • Key ResultReduce project delivery time by 10%
  • TaskPrioritize training of team members for improved productivity
  • TaskStreamline communication channels to hasten decision-making
  • TaskImplement advanced project management tools for increased efficiency
  • Key ResultIncrease project completion rate by 15%
  • TaskPrioritize and streamline tasks based on their importance and deadlines
  • TaskImprove team communication and clarity on project objectives
  • TaskImplement regular progress monitoring and provide necessary feedback

3. OKR to streamline stakeholder communication and strengthen project oversight capabilities

  • ObjectiveStreamline stakeholder communication and strengthen project oversight capabilities
  • Key ResultConduct monthly stakeholder satisfaction surveys reaching a 25% increase in positive feedback
  • TaskAnalyze feedback and make necessary improvements quickly
  • TaskDesign an engaging and concise stakeholder satisfaction survey
  • TaskImplement a clear and accessible communication strategy
  • Key ResultReduce project oversight related issues by 50% through enhanced monitoring
  • TaskIncrease frequency of project progress reports
  • TaskImplement advanced tracking tools for better project monitoring
  • TaskConduct regular project review meetings
  • Key ResultImplement a stakeholder management software to track engagement levels by 80%
  • TaskBegin tracking and analyzing stakeholder engagement levels
  • TaskResearch and select an appropriate stakeholder management software
  • TaskTrain the team on using the chosen software effectively

4. OKR to enhance contribution to project outcomes

  • ObjectiveEnhance contribution to project outcomes
  • Key ResultSuccessfully lead 2 improvement initiatives that boost the project's effectiveness
  • TaskDevelop effective strategies to strengthen these areas
  • TaskIdentify 2 areas within the project requiring improvement
  • TaskImplement these strategies and track progress
  • Key ResultComplete 90% of assigned tasks ahead of allocated deadlines
  • TaskPrioritize tasks based on deadlines and complexity
  • TaskConstantly review and adjust timeline if necessary
  • TaskDesign a daily schedule focusing on high-priority tasks
  • Key ResultAchieve a 20% increase in positive feedback from project stakeholders
  • TaskSeek guidance and feedback from stakeholders continually
  • TaskImplement regular communication with stakeholders for updates
  • TaskImprove project deliverables based on feedback received

5. OKR to enhance productivity and reduce stress via effective time management

  • ObjectiveEnhance productivity and reduce stress via effective time management
  • Key ResultIncorporate a weekly self-care routine to lower stress levels by 15%
  • TaskSchedule set times each week for these activities
  • TaskEvaluate stress levels each week to track improvement
  • TaskIdentify activities that promote relaxation and enjoyment
  • Key ResultImplement a time tracker to record and analyze how time is spent weekly
  • TaskResearch and select a suitable time tracker software
  • TaskInstall and set up the time tracker system
  • TaskTrain staff on how to properly use the time tracker
  • Key ResultDesign and follow a structured daily routine, improving task completion by 20%
  • TaskPrioritize tasks based on urgency and importance
  • TaskMonitor progress and adjust routine as needed
  • TaskCreate a detailed daily schedule including all essential tasks

6. OKR to establish an effective goal-setting framework

  • ObjectiveEstablish an effective goal-setting framework
  • Key ResultResearch and identify three solid frameworks for goal-setting by week 2
  • TaskShortlist three effective and commonly used frameworks
  • TaskWrite a summary of each identified framework
  • TaskConduct online research on various goal-setting frameworks
  • Key ResultPilot chosen framework on a small project by week 4
  • TaskIdentify a small project suitable for testing the framework
  • TaskImplement chosen framework into the selected project
  • TaskEvaluate framework functionality by the end of Week 4
  • Key ResultRefine and finalize framework through stakeholder feedback by week 6
  • TaskGather initial stakeholder opinions on the preliminary framework
  • TaskEnsure final framework approval by stakeholders by week 6
  • TaskAdjust framework according to stakeholder suggestions

7. OKR to transform company with lean and agile focus

  • ObjectiveTransform company with lean and agile focus
  • Key ResultIncrease customer satisfaction by delivering products and services faster through agile development
  • TaskConduct regular customer satisfaction surveys to collect feedback and identify areas for improvement
  • TaskSet achievable and aggressive timelines for each project to ensure faster product and service delivery
  • TaskImplement agile development process to streamline product and service delivery workflows
  • TaskInvest in employee training and development to enhance skills and productivity in agile development
  • Key ResultIncrease employee engagement by implementing lean and agile practices for better collaboration
  • TaskEstablish cross-functional teams to encourage collaboration and knowledge sharing among employees
  • TaskConduct training sessions on lean and agile practices for all employees
  • TaskImplement regular feedback loops and communication channels to foster open dialogues between employees and management
  • TaskRecognize and reward employees who actively participate in lean and agile practices
  • Key ResultReduce operational waste by implementing lean principles and achieving measurable efficiency improvements
  • TaskMonitor progress regularly through key performance indicators and adjust strategies as needed
  • TaskConduct a waste assessment to identify areas with potential for improvement
  • TaskStreamline processes by eliminating non-value added activities and optimizing workflows
  • TaskDevelop a lean implementation plan with clear goals, roles, and responsibilities
  • Key ResultImprove team performance by conducting regular agile training and implementing continuous improvement practices
  • TaskDevelop and implement strategies for continuous improvement based on analysis results
  • TaskImplement a system for gathering feedback and suggestions from team members
  • TaskAnalyze team performance data and identify areas for improvement
  • TaskSchedule regular agile training sessions for the team

8. OKR to enhance the quality of project rules

  • ObjectiveEnhance the quality of project rules
  • Key ResultTrain 90% of team members on the updated and enhanced project rules
  • TaskImplement training sessions and mark attendance
  • TaskDevelop a comprehensive training schedule
  • TaskIdentify team members needing updated project rule training
  • Key ResultAchieve a 20% reduction in rule-related issues or misunderstandings
  • TaskImplement clear and concise wording for all rules
  • TaskDevelop training sessions about rule understanding
  • TaskEstablish a system for rule-related queries
  • Key ResultImplement three innovative changes to existing project rules
  • TaskIncorporate technological enhancements to improve project processes
  • TaskTest and integrate creative problem-solving methods into project rules
  • TaskBrainstorm new ideas to overhaul current project procedures

9. OKR to achieve successful completion of "testtest" project

  • ObjectiveAchieve successful completion of "testtest" project
  • Key ResultSuccessfully finalize and launch "testtest" project by end of the quarter
  • TaskFinalize all components of the testtest project
  • TaskPerform extensive quality control checks
  • TaskOfficially launch the testtest project
  • Key ResultDeliver a comprehensive project outline using "testtest" guidelines by 20% of the quarter elapsed
  • TaskSubmit the project outline within the deadline
  • TaskCreate a comprehensive project outline accordingly
  • TaskReview and understand the testtest guidelines thoroughly
  • Key ResultAchieve 50% of "testtest" project milestones by mid quarter
  • TaskPrioritize tasks based on their importance and deadlines
  • TaskAllocate adequate resources to each task
  • TaskRegularly monitor and adjust progress

10. OKR to achieve Agile transformation for enhanced project delivery

  • ObjectiveAchieve Agile transformation for enhanced project delivery
  • Key ResultImplement Agile processes in at least two projects and achieve 80% success rate
  • TaskMeasure success rate and make necessary adjustments
  • TaskTrain project teams in Agile methodologies and principles
  • TaskIdentify two projects suitable for Agile implementation
  • Key ResultTrain 90% of the project management team in Agile methodologies
  • TaskEnsure team members attend and complete training
  • TaskOrganize Agile methodology training sessions
  • TaskIdentify current project management team members lacking Agile training
  • Key ResultReduce the project delivery timeline by 20% while maintaining quality metrics
  • TaskIncrease team's efficiency through skill enhancement training
  • TaskImplement effective project management strategies
  • TaskUtilize advanced project tracking tools

11. OKR to accelerate the delivery of consulting projects

  • ObjectiveAccelerate the delivery of consulting projects
  • Key ResultReduce project delays by 15% through enhanced resource allocation
  • TaskAssess and optimize team efficiency regularly
  • TaskProvide resource allocation training to project managers
  • TaskImplement a robust resource management software system
  • Key ResultImplement new project management tool and train all project members by week 6
  • TaskSchedule comprehensive tool training for all project members
  • TaskImplement the new tool and complete training by week 6
  • TaskSelect suitable project management tool for our needs
  • Key ResultAchieve a 10% improvement in project completion speed by the end of the quarter
  • TaskImplement efficient project management tools and strategies
  • TaskProvide training for enhanced team productivity
  • TaskRegularly monitor and adjust timelines as needed

12. OKR to achieve full project implementation

  • ObjectiveAchieve full project implementation
  • Key ResultReduce project implementation errors by 50% through continuous quality control measures
  • Key ResultComplete all project milestones and deliverables within the set timeframe
  • TaskAssign responsibilities to team members and ensure clear communication channels
  • TaskImplement risk management strategies to mitigate potential delays and challenges
  • TaskRegularly review progress and make adjustments to ensure milestones are on track
  • TaskCreate a detailed project plan outlining tasks, deadlines, and deliverables
  • Key ResultIncrease project implementation progress by 25% each month
  • TaskSet clear project milestones and deadlines
  • TaskPromote effective collaboration and communication among project team members
  • TaskRegularly track and analyze project performance and identify bottlenecks
  • TaskAllocate additional resources or redefine tasks to expedite project implementation
  • Key ResultEnsure all project team members have received the necessary training and support for successful implementation
  • TaskMonitor and evaluate team members' progress and provide ongoing support
  • TaskAssess the training needs of all project team members
  • TaskSchedule training sessions and support sessions as needed
  • TaskProvide relevant training resources and materials

13. OKR to enhance stakeholders' proficiency in project estimation

  • ObjectiveEnhance stakeholders' proficiency in project estimation
  • Key ResultDevelop and distribute a comprehensive project estimation handbook
  • TaskPlan and execute distribution strategy for the handbook
  • TaskWrite, edit, and finalize the comprehensive handbook
  • TaskOutline key components of project estimation for the handbook
  • Key ResultImplement a project estimation tool boosting efficiency by 30%
  • TaskMonitor and measure tool's impact on project efficiency
  • TaskTrain team members in using the chosen tool efficiently
  • TaskResearch and select a project estimation tool suitable for our needs
  • Key ResultExecute 4 workshops on advanced project estimation techniques
  • TaskPrepare materials and resources for the four workshops
  • TaskArrange logistics and advertise the workshops for signups
  • TaskIdentify experts to facilitate the estimation techniques workshops

14. OKR to ensure successful implementation and utilization of the ticket system

  • ObjectiveEnsure successful implementation and utilization of the ticket system
  • Key ResultComplete ticket system setup and integration by 25% of the quarter
  • TaskIdentify necessary software and hardware for ticket system setup
  • TaskInitiate system integration procedures
  • TaskMonitor and evaluate progress towards completion
  • Key ResultTrain 75% of staff members on the use and benefits of the ticket system
  • TaskDevelop comprehensive, easy-to-understand training materials
  • TaskIdentify staff members not familiar with the ticket system
  • TaskSchedule and conduct training sessions regularly
  • Key ResultAchieve at least 60% user adoption rate of the ticket system within the quarter
  • TaskTrain all employees on the benefits and use of the ticket system
  • TaskImplement incentives for consistent ticket system usage
  • TaskRegularly monitor and report on user adoption rates

15. OKR to ensure consistent project progress

  • ObjectiveEnsure consistent project progress
  • Key ResultReduce project milestone delays by 15%
  • TaskIncrease communication and collaboration among team members
  • TaskRegularly monitor and update task progression
  • TaskImplement a consistent, detailed project schedule
  • Key ResultIncrease weekly deliverables completion rate by 20%
  • TaskReview existing workflows for areas of inefficiency
  • TaskImplement deadline reminders and progress check-ins
  • TaskProvide training for enhanced productivity tools
  • Key ResultImprove team communication efficiency by optimizing weekly meetings
  • TaskAllocate specific speaking time to each participant
  • TaskImplement clear post-meeting follow-up procedures
  • TaskDevelop clear, concise agenda for each weekly meeting

Best practices for managing your Project Manager OKRs

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to the weekly check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Best way to track your Project Manager OKRs

Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Project Manager OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

Create more examples in our app

You can use Tability to create OKRs with AI – and keep yourself accountable 👀

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