See how you can blend OKRs into your existing processes and make sure that everyone keeps in mind the top priorities.
For OKRs to be effective, we recommend adopting a simple ritual that will create a natural accountability towards outcomes in the team.
- Start the week by looking at progress on Key Results.
- Then see if you need to adjust your roadmap.
- Do demos with the team to celebrate the good work that has been done.
This ritual will help everyone stay connected to the top priorities by starting every week with a brief reminder of what's important. It's crucial to begin with OKRs progress first to set the context as roadmap discussions can often turn into technical debates. Additionally, starting by looking at progress on outcomes will help bring the focus on the right initiatives when it's time to review the priorities in the backlog.
Discuss outcomes first, then outputs.
Small meeting, big impact
Each team that has an OKRs plan should have their own weekly ritual. Some people might have several such meetings (ex: a leadership OKRs review, and a product team review) but that's ok. What's more important is to create a culture where conversations are focused on the goals rather than the tasks in flight.
Now, it's also important to make sure that these meetings flow rapidly. Try to limit the number of participants to 10, and the duration to 1h on Mondays (Friday demos are not always applicable). Share the notes with the people that are
Trends matter more than current state
There's another reason why this weekly ritual matters. Isolated data points can give you a false sense of security. In the chart below, it looks like we're doing pretty good: we're halfway through the quarter and above the projected growth line.
Now, the historical progress might be a bit different. Once you plot all the data points, the chart tells a different story.
We're above the projected line, but it clearly looks like we're in trouble.
Having weekly check-ins is a simple way to keep ourselves honest. Tools like Tability can help you simplify the process and generate the trends graph for you.
Getting Started with OKRs
Stop doing pointless tasks, start making decisions with purpose