7 customisable OKR examples for Maintenance Management

What are Maintenance Management OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.

That's why we have created a list of OKRs examples for Maintenance Management to help. You can use any of the templates below as a starting point to write your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Maintenance Management OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Feel free to explore our tools:

Our customisable Maintenance Management OKRs examples

You'll find below a list of Objectives and Key Results templates for Maintenance Management. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.

Hope you'll find this helpful!

1OKRs to improve Efficiency of O&KR Maintenance Operations

  • ObjectiveImprove Efficiency of O&KR Maintenance Operations
  • Key ResultRaise successful first-time repairs to 90% to reduce return visits
  • TaskMonitor and review each repair case for feedback improvement
  • TaskEquip team with advanced repair tools and manuals
  • TaskImplement comprehensive training for repair staff in problem-diagnosis
  • Key ResultIncrease routine maintenance schedule adherence by 20%
  • TaskImplement a digital task management tool
  • TaskTrain staff in thorough, consistent maintenance practices
  • TaskAudit adherence rates regularly
  • Key ResultDecrease equipment downtime by 15% through proactive, preventive measures
  • TaskRegularly update and upgrade equipment software
  • TaskTrain staff on proper equipment operation
  • TaskImplement regular maintenance schedule for all equipment

2OKRs to improve efficiency and effectiveness in facilities management

  • ObjectiveImprove efficiency and effectiveness in facilities management
  • Key ResultAchieve 90% satisfaction rate in employee facilities survey
  • TaskImplement updates and improvements based on feedback
  • TaskConduct an initial survey to gauge current satisfaction levels
  • TaskRegularly communicate improvements to employees
  • Key ResultReduce maintenance response time by 15%
  • TaskImplement an automated maintenance request tracking system
  • TaskIncrease maintenance staff availability
  • TaskTrain techs on response time reduction strategies
  • Key ResultDecrease facilities-related expenses by 10%
  • TaskRegularly maintain and repair equipment to avoid costly replacements
  • TaskImplement energy-efficient lighting and heating systems
  • TaskNegotiate lower rates with utilities providers

3OKRs to mitigate the risk associated with software maintenance

  • ObjectiveMitigate the risk associated with software maintenance
  • Key ResultImplement efficient risk management model for 90% of maintenance projects
  • TaskDevelop a comprehensive risk management model for maintenance projects
  • TaskApply the model to current maintenance projects for evaluation
  • TaskTrain project managers in risk management implementation
  • Key ResultAchieve zero unresolved critical issues for all maintained software
  • TaskTrain staff in proactive problem identification and resolution
  • TaskImplement regular system checks for software performance
  • TaskEstablish efficient issue reporting and resolution procedures
  • Key ResultProvide tailored training for all software engineers on identified critical areas
  • TaskSchedule and conduct tailored training sessions for engineers
  • TaskDevelop customized training programs focusing on these critical areas
  • TaskIdentify critical areas needing tailored training for software engineers

4OKRs to improve IT Service Management process efficiency and efficacy

  • ObjectiveImprove IT Service Management process efficiency and efficacy
  • Key ResultImplement two new service improvement projects
  • TaskIdentify areas in the service sector that need improvement
  • TaskCommence execution of the project plan steps
  • TaskDevelop detailed project plans for improvements
  • Key ResultAchieve 95% service request satisfaction
  • TaskSolicit and incorporate feedback from service users
  • TaskRegularly train staff to improve quality of customer service
  • TaskImplement a system for tracking and resolving requests efficiently
  • Key ResultReduce system-related incidents by 20%
  • TaskTrain staff on correct system usage
  • TaskImplement regular system maintenance and upgrades
  • TaskEnhance system security measures

5OKRs to enhance cashflow maintenance for successful resource provision

  • ObjectiveEnhance cashflow maintenance for successful resource provision
  • Key ResultIncrease net income by 20% through new revenue streams
  • TaskLaunch new, cost-effective products or services
  • TaskImplement innovative marketing strategies to attract new customers
  • TaskIdentify potential markets for product expansion
  • Key ResultEnsure 100% punctual resource delivery to increase efficiency and productivity
  • TaskImplement strict deadlines for resource procurement
  • TaskRegularly review and optimize delivery processes
  • TaskSet up automated reminders for delivery times
  • Key ResultReduce unnecessary expenses by 15% to boost available cash
  • TaskCancel subscriptions and services not needed
  • TaskDevelop a budget, cutting excess by 15%
  • TaskReview all expenses to identify areas of unnecessary spending

6OKRs to maximize fleet operational efficiency

  • ObjectiveMaximize fleet operational efficiency
  • Key ResultDecrease vehicle downtime by 20%
  • TaskTrain staff in basic vehicle troubleshooting techniques
  • TaskIncrease our inventory of common replacement parts
  • TaskImplement a regular maintenance schedule for all vehicles
  • Key ResultIncrease timely deliveries by 25%
  • TaskIncrease training for delivery personnel
  • TaskRegularly update and maintain delivery vehicles
  • TaskImplement advanced delivery route optimization software
  • Key ResultReduce fuel consumption by 15% per vehicle
  • TaskUpgrade to more fuel-efficient company vehicles
  • TaskPromote carpooling or public transportation use within company
  • TaskImplement regular vehicle maintenance checks for optimal fuel efficiency

7OKRs to maintain up-to-date security patches on our infrastructure

  • ObjectiveMaintain up-to-date security patches on our infrastructure
  • Key ResultAssess and catalog current state of security patches within two weeks
  • TaskCreate a comprehensive catalog of findings
  • TaskIdentify all systems and software requiring security updates
  • TaskVerify and document the existing security patches
  • Key ResultImplement 100% of identified necessary security updates by quarter's end
  • TaskDevelop and execute a schedule for updates
  • TaskComplete and verify each security update
  • TaskIdentify all required security updates
  • Key ResultDevelop and initiate routine weekly checks to confirm security patch updates
  • TaskEstablish routine checks for these updates
  • TaskIdentify necessary security patches weekly
  • TaskImplement and confirm successful patch updates

Maintenance Management OKR best practices to boost success

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to weekly OKR check-ins

Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to turn your Maintenance Management OKRs in a strategy map

OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Maintenance Management OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

Create more examples in our app

You can use Tability to create OKRs with AI – and keep yourself accountable 👀

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