15 customisable OKR examples for Efficiency Improvement
What are Efficiency Improvement OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
We've tailored a list of OKRs examples for Efficiency Improvement to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Efficiency Improvement OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Feel free to explore our tools:
- Use our free OKR generator
- Use Tability, a complete platform to set and track OKRs and initiatives, including a GPT-4 powered goal generator
Our customisable Efficiency Improvement OKRs examples
You'll find below a list of Objectives and Key Results templates for Efficiency Improvement. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
1. OKRs to foster continuous improvement culture in production team
Foster continuous improvement culture in production team
Increase production team engagement in suggesting improvement ideas by 30%
Provide training on successful idea generation techniques- Implement a rewards system for valuable improvement suggestions
- Conduct weekly brainstorming sessions for innovative ideas
- Achieve a 20% reduction in production errors utilizing improvement techniques
- Train staff regularly on error prevention strategies
- Update and fine-tune production machinery for precision
- Implement strict quality control processes on production lines
- Implement weekly training sessions covering different improvement methodologies by end of quarter
- Identify relevant improvement methodologies for training
- Schedule and communicate the training sessions
- Design engaging weekly training curriculums
2. OKRs to enhance the efficiency of indirect purchasing
- Enhance the efficiency of indirect purchasing
- Reduce indirect purchasing costs by 10%
- Negotiate better contracts with suppliers to obtain lower prices
- Implement a centralized purchasing system to reduce overhead costs
- Identify and eliminate unnecessary spending in the indirect purchasing process
- Improve vendor satisfaction scores from indirect purchasing by 20%
- Implement feedback mechanisms for continuous improvement
- Streamline procurement processes for faster processing
- Regularly conduct satisfaction surveys among all vendors
- Decrease purchasing process time by 15%
- Training staff on time-management and productivity techniques
- Streamline approval workflows for quicker decision making
- Implement efficient digital tools to expedite the purchasing process
3. OKRs to achieve optimal efficiency in engineering operations
- Achieve optimal efficiency in engineering operations
- Lower engineering error rates by 10% through enhanced quality control measures
- Regularly monitor and review error reports
- Conduct regular training for quality control measures
- Implement rigorous testing protocols for every engineering process
- Reduce operation downtime by 20% through improved preventative maintenance procedures
- Implement strict equipment servicing and inspection schedules
- Develop detailed preventative maintenance protocols
- Train personnel in efficient troubleshooting techniques
- Increase operational efficiency by 15% via process improvement initiatives
- Implement new strategies to streamline processes
- Regularly assess and adjust improvements for optimal efficiency
- Identify inefficiencies in current operational procedures
4. OKRs to streamline contract administration procedures for enhanced efficiency
- Streamline contract administration procedures for enhanced efficiency
- Cut contract errors by 15% through system automation and validation checks
- Implement systematic automation processes in contract creation
- Regularly review and improve existing automation processes
- Establish rigorous validation checks for contract accuracy
- Oversee a 30% reduction in contract processing time via system improvements
- Implement, monitor, and adjust improvements as necessary
- Identify inefficiencies in the current contract processing system
- Develop strategic plan for system improvements
- Implement training programs to improve team's productivity by 25%
- Schedule and conduct regular team training sessions
- Develop a productivity-boosting training program
- Identify areas where the team's productivity can be improved
5. OKRs to improve efficiency & accuracy of invoice monitoring
- Improve efficiency & accuracy of invoice monitoring
- Decrease outstanding invoices by 30%
- Automate invoice reminders for clients
- Implement a more proactive approach in collecting debts
- Offer discounts for early payment of invoices
- Increase the number of invoices processed per hour by 15%
- Delegate more personnel to invoice processing tasks
- Train staff on speed-accuracy balance in invoicing
- Implement a digital system for faster invoice processing
- Reduce invoice processing errors by 20%
- Implement automated invoice verification software
- Improve data entry processes and checks
- Train staff specifically on invoice accuracy
6. OKRs to improve Efficiency of O&KR Maintenance Operations
- Improve Efficiency of O&KR Maintenance Operations
- Raise successful first-time repairs to 90% to reduce return visits
- Monitor and review each repair case for feedback improvement
- Equip team with advanced repair tools and manuals
- Implement comprehensive training for repair staff in problem-diagnosis
- Increase routine maintenance schedule adherence by 20%
- Implement a digital task management tool
- Train staff in thorough, consistent maintenance practices
- Audit adherence rates regularly
- Decrease equipment downtime by 15% through proactive, preventive measures
- Regularly update and upgrade equipment software
- Train staff on proper equipment operation
- Implement regular maintenance schedule for all equipment
7. OKRs to enhance operational efficiency across all workflows
- Enhance operational efficiency across all workflows
- Reduce task redundancy by identifying and eliminating 20% of duplicate tasks
- Implement plan to remove 20% of these duplicates
- Identify duplicate tasks in existing workflow
- Analyze impact of eliminating identified duplicates
- Reduce processing time by 15% for key operational activities
- Implement efficient technologies to streamline operational processes
- Train staff on time management skills and faster work methods
- Identify and eliminate unneeded steps in current procedures
- Implement two new process automation tools to minimize manual intervention
- Research and select two process automation tools suitable for our needs
- Train staff on how to utilize these new tools
- Purchase and install the selected automation tools
8. OKRs to develop streamlined reports and dashboard to reduce necessary staffing
- Develop streamlined reports and dashboard to reduce necessary staffing
- Achieve a 20% reduction in headcount through improved process efficiency by end of quarter
- Build a comprehensive dashboard to track and measure 5 key process indicators
- Design and implement a comprehensive dashboard
- Continually update and assess dashboard metrics
- Identify top 5 key process indicators to track
- Design and implement 4 automated reports to eliminate manual data collection
- Implement and test the automated reports
- Identify key metrics and data for automated reports
- Design report structures using an automation tool
9. OKRs to enhance efficiency and effectiveness of email content planning
- Enhance efficiency and effectiveness of email content planning
- Increase the click-through rate by 10% through optimization of content and layout
- Redesign website layout for easy navigation
- Implement compelling call-to-action buttons
- Analyze current content for relevance, improve quality and usefulness
- Improve email open rate by 15% through improved subject lines and relevancy
- Personalize email subject lines based on recipient interests
- Analyze the interests of target email recipients
- Conduct A/B testing on various email subject lines
- Decrease time spent on email content planning by 25%
- Reduce email frequency schedule
- Implement an email marketing automation tool
- Create reusable email templates
10. OKRs to amplify efficiency and scalability of Business Operations' internal processes
- Amplify efficiency and scalability of Business Operations' internal processes
- Increase team's operational efficiency by 25% through process automation and training
- Reduce operational delays and errors by 30% via enhanced internal quality controls
- Monitor and assess performance for continuous improvement
- Train employees on revised operational procedures
- Implement stringent quality control checks at each stage
- Expand the volume capacity by 20% through better resource allocation and staffing strategies
- Review current resource allocation for efficiency improvements
- Implement optimal staffing strategies to increase productivity
- Source additional resources to accommodate 20% volume increase
11. OKRs to enhance proficiency in managing administrative tasks and assigned duties
- Enhance proficiency in managing administrative tasks and assigned duties
- Attend a minimum of 2 professional development workshops related to administrative duties
- Identify relevant professional development workshops for administrative tasks
- Register for chosen workshops
- Attend and participate in both workshops
- Reduce errors in administrative tasks to less than 5%
- Develop a comprehensive checklist for daily tasks
- Conduct monthly audits for error tracking
- Implement regular training sessions for administrative skills
- Decrease task completion time by 15% over the quarter
- Streamline processes and remove unnecessary steps
- Provide staff with time management training
- Implement workflow management software for efficiency
12. OKRs to improve resolution of travel time requests
- Improve resolution of travel time requests
- Achieve 95% customer satisfaction rate on resolved requests
- Survey customers post-resolution for satisfaction insight
- Regularly review and improve resolution strategies
- Implement a comprehensive customer service training program
- Implement a new resolution system to increase efficiency by 30%
- Identify inefficiencies in the current resolution system
- Develop a streamlined, more efficient process plan
- Implement and monitor the new resolution system
- Reduce average resolution timeframe by 20%
- Provide additional trainings to staff for faster troubleshooting
- Streamline the resolution workflow to eliminate unnecessary steps
- Implement efficient time management techniques into resolution process
13. OKRs to enhance efficiency of month end reporting process
- Enhance efficiency of month end reporting process
- Automate 30% of manual reporting tasks
- Implement and test automated tasks
- Choose appropriate reporting automation software
- Identify repeatable and time-consuming manual reporting tasks
- Increase report accuracy by eliminating all data discrepancies
- Develop a standardized data input procedure
- Train staff on data accuracy best practices
- Implement regular data auditing processes
- Reduce average report generation time by 25%
- Implement automation software to expedite tasks
- Train staff to efficiently utilize reporting tools
- Review and streamline the current report generation process
14. OKRs to minimise and optimise operational expenditure effectively
- Minimise and optimise operational expenditure effectively
- Increase operational efficiency by 15% through the utilisation of lean methodologies
- Train team in lean methodologies and continuous improvement principles
- Continuously monitor, measure and adjust for improved efficiency
- Implement lean tools, such as 5S, to optimize processes
- Implement at least 3 cost-saving initiatives within various departments
- Develop and present cost-saving initiative proposals
- Identify potential cost-saving areas in different departments
- Implement selected cost-saving strategies in respective departments
- Achieve a 10% reduction in total operational costs without compromising output quality
- Negotiate lower prices with vendors
- Implement lean processes to reduce waste
- Evaluate and optimize energy usage for cost efficiency
15. OKRs to ensure timely submission of Financial Statements (FS)
- Ensure timely submission of Financial Statements (FS)
- Implement a tracking system to monitor FS creation and submission process
- Implement the chosen tracking system
- Identify key stages in the FS creation and submission process
- Research potential tracking system options
- Improve efficiency by 25% in terms of time taken for FS preparation
- Conduct FS preparation training for staff efficiency
- Incorporate technology to automate FS preparation processes
- Implement better organizational practices for FS preparation
- Set and adhere to pre-scheduled dates for completing sections of the FS
- Schedule specific completion dates for FS sections
- Make adjustments as necessary to meet deadlines
- Regularly review progress towards these dates
Efficiency Improvement OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Efficiency Improvement OKRs in a strategy map
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Efficiency Improvement OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to increase business growth and client retention
- OKRs to minimize escalation cases in customer service
- OKRs to enhance employee inclusivity and engagement in the workplace
- OKRs to develop creator for third person game creation
- OKRs to enhance the Packaging Design and Unboxing Experience
- OKRs to boost internal outreach and enhance brand recognition
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
Create more examples in our app
You can use Tability to create OKRs with AI – and keep yourself accountable 👀
Tability is a unique goal-tracking platform built to save hours at work and help teams stay on top of their goals.
1 Create your workspace
2 Build plans in seconds with AI
3Track your progress