15 customisable OKR examples for Documentation Team
What are Documentation Team OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
OKRs are quickly gaining popularity as a goal-setting framework. But, it's not always easy to know how to write your goals, especially if it's your first time using OKRs.
We've tailored a list of OKRs examples for Documentation Team to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Documentation Team OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Documentation Team OKRs examples
You will find in the next section many different Documentation Team Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).
Hope you'll find this helpful!
1. OKRs to implement AI to streamline documentation search and maintenance process
Implement AI to streamline documentation search and maintenance process
Integrate an AI-driven documentation search system with 90% accuracy within next quarter
Procure an AI-driven documentation search system- Implement and configure the system
- Train, test, and refine AI for 90% accuracy
- Reduce the time spent on documentation maintenance by 50% adopting AI
- Implement chosen AI tool into the workflow
- Research AI tools specialized in documentation maintenance
- Train staff to use AI software efficiently
- Train 100% of the team on the usage of AI tool for effective documentation access
- Schedule training sessions for all team members
- Follow up to ensure complete understanding
- Select appropriate AI tool for documentation access
2. OKRs to successful migration of sales reports from Metabase to Cube.js
- Successful migration of sales reports from Metabase to Cube.js
- Complete migration and validate data integrity for all reports by week 10
- Convert 50% of longitudinal sales reports to Cube.js by week 6
- Identify and document all features needed in Cube.js by the second week
- Analyze and prioritize each feature's necessity
- Write detailed documentation for each feature
- List all required features for Cube.js
3. OKRs to streamline and enhance documentation retrieval and maintenance process
- Streamline and enhance documentation retrieval and maintenance process
- Implement a reliable and user-friendly content editing system for easier maintenance
- Conduct user training for new system
- Research and identify suitable content editing systems
- Install and configure chosen content editing system
- Decrease time spent finding documents by 25% via an upgraded search system
- Implement an upgraded document search system
- Train employees on utilizing new search system
- Monitor and adjust system as needed
- Increase documentation accuracy by 30% through improved categorization and indexing
- Train staff on proper document indexing techniques
- Implement a standardized categorization system for all documents
- Conduct regular audits to ensure documentation accuracy
4. OKRs to improve documentation utilization
- Improve documentation utilization
- Increase average time spent on reading documentation by 15 minutes per week
- Create a user-friendly index for easy navigation within the documentation
- Incorporate interactive elements such as quizzes to engage readers in the documentation
- Use visual aids like diagrams and infographics to enhance comprehension of the content
- Provide concise and relevant examples throughout the documentation to clarify concepts
- Utilize documentation for problem resolution in at least 80% of complex cases
- Ensure that comprehensive documentation is easily accessible and organized for reference
- Regularly update and maintain documentation to reflect the latest information and procedures
- Train employees on effectively utilizing documentation for problem resolution
- Implement a system to track and monitor the usage of documentation for problem resolution
- Receive positive feedback on increased documentation utilization from peer or manager
- Set achievable goals for increasing documentation utilization and track progress
- Share updated documentation with peers and manager regularly
- Request feedback and suggestions on the usefulness and clarity of the documentation
- Encourage peers to utilize the documentation by highlighting its benefits
- Complete at least 4 online courses related to documentation and knowledge management
- Enroll in each of the selected courses and complete the required modules and assignments
- Choose 4 online courses that cover different aspects of documentation and knowledge management
- Take notes and apply acquired knowledge to improve current documentation and knowledge management practices
- Search for online platforms offering courses related to documentation and knowledge management
5. OKRs to achieve unparalleled expertise as a VA and documentation specialist
- Achieve unparalleled expertise as a VA and documentation specialist
- Complete advanced training in VA skills and documentation techniques with 90% score
- Regularly review course material for mastery understanding
- Enroll in a course for advanced VA skills and documentation techniques
- Achieve a 90% or higher score on final assessment
- Receive positive feedback of 95% or higher from all clients and team members
- Request and address feedback promptly and effectively
- Conduct regular training to improve work quality
- Deliver high-quality work consistently for all team members and clients
- Successfully complete and deliver 100% of assigned projects error-free
- Deliver all completed projects on time
- Regularly proofread work, ensuring error-free output
- Establish a structured project timeline and defined goals
6. OKRs to enhance expertise as a productive documentation specialist
- Enhance expertise as a productive documentation specialist
- Achieve 95% positive feedback score for clarity and precision in produced documents
- Initiate mandatory review cycles for all work
- Conduct regular precision and clarity trainings
- Implement proofreading and editing system for all documents
- Improve document retrieval time by 30% through optimizing documentation system
- Research optimized documentation software options
- Implement chosen software and provide staff training
- Review current documentation system for inefficiencies
- Complete two accredited courses on advanced document management and control by end of quarter
- Identify suitable accredited courses on advanced document management
- Enroll in selected courses immediately
- Complete coursework and exams by deadline
7. OKRs to enhance the quality and comprehensibility of technical documentation
- Enhance the quality and comprehensibility of technical documentation
- Improve user-satisfaction score regarding documentation clarity by 25%
- Revise and simplify technical language in existing documentation
- Collect user feedback regularly to pinpoint confusion
- Input visual aids to enhance document comprehensibility
- Increase documentation completeness by 30%
- Conduct comprehensive review of existing documents for gaps
- Allocate resources for completing incomplete documents
- Establish system to maintain document updates
- Conduct bi-weekly documentation review and update to ensure current and error-free information
- Evaluate and rectify any errors in the documentation
- Update outdated sections of the document
- Set a bi-weekly schedule for documentation reviews
- Reduce customer support queries about product functionality by 20%
- Conduct regular user experience testing for feedback
- Launch an online FAQ page on product functionality
- Improve product user manual for clarity and comprehensiveness
8. OKRs to complete Mid-Office documentation in Confluence
- Complete Mid-Office documentation in Confluence
- Review, edit and finalise all documentation by end of the quarter
- Organize and sort all necessary documentation
- Review and edit all gathered documents
- Finalize and approve all reviewed documents
- Outline and organize all necessary documentation topics by end of first month
- Create an outline for each documentation topic
- Identify all potential documentation topics needed
- Organize topics into a structured order
- Draft at least 75% of the total pages by end of second month
- Create a detailed outline to streamline drafting
- Regularly review and revise what has been drafted
- Allocate daily writing hours to meet the 75% draft goal
9. OKRs to improve and upkeep query resolution documentation system
- Improve and upkeep query resolution documentation system
- Reduce unresolved documentation queries by 30%
- Provide regular training sessions for staff on resolving queries
- Implement an effective documentation-query response system
- Improve clarity and details in existing documentation
- Implement a routine system check and maintenance every week
- Create a routine maintenance checklist
- Assign system check responsibilities to IT staff
- Schedule a weekly system check in the IT calendar
- Increase system update frequency to 100% every two weeks
- Implement automatic update software across the system
- Allocate resources for continuous system testing
- Develop a biweekly schedule for system updates
10. OKRs to achieve complete precision in delivering print instructions
- Achieve complete precision in delivering print instructions
- Create clear, concise instruction templates by the end of Week 1
- Draft succinct, unambiguous explanations
- Review and refine drafted templates
- Identify necessary steps for every operation
- Consistently apply instructions to 100% of print tasks in month 1
- Review print instructions thoroughly before each project
- Certify all print tasks against provided instructions
- Implement a checks and balances system for compliance
- Gather and implement 90% of feedback to enhance instruction clarity by week 7
- Collect student feedback on instruction clarity by week 3
- Revise and implement changes to instructions by week 7
- Identify common issues and potential improvements by week 5
11. OKRs to improve procurement documentation through thorough auditing
- Improve procurement documentation through thorough auditing
- Propose and implement 3 efficiency-enhancing modifications to the document auditing system
- Implement the proposed system modifications
- Develop efficiency-enhancing modifications for the system
- Identify inefficiencies in the current document auditing system
- Conduct audits on 100% of free procurement documents weekly
- Schedule weekly audits for these documents
- Identify all free procurement documents for the week
- Review and report on audit findings
- Detect and report at least 90% of inaccuracies or discrepancies in audited documents
- Report detected inaccuracies promptly
- Establish a detection method for document inaccuracies
- Analyze 100% of audited documents systematically
12. OKRs to enhance knowledge base of system, project, process for improved solution delivery
- Enhance knowledge base of system, project, process for improved solution delivery
- Document and standardize 3 main processes to reduce solution delivery time by 20%
- Document these processes in a standard format
- Implement changes uniformly across teams
- Identify 3 main processes for solution delivery enhancement
- Complete 100% of scheduled training sessions on company systems and projects
- Allocate adequate time to attend each training
- Review company schedule for all upcoming training sessions
- Follow through by attending every training session
- Implement 2 major improvements to current systems based on acquired knowledge
- Develop an action plan for implementing these improvements
- Identify two main improvements needed in current systems
- Execute the planned improvements to existing systems
13. OKRs to enhance productivity and proactivity as a VA and document specialist
- Enhance productivity and proactivity as a VA and document specialist
- Become proficient in two new software that aid in document creation and management
- Engage in online tutorials and training for selected software
- Research and select two software for document creation and management
- Practice regular usage and application of learnt software tools
- Complete tasks 10% faster without compromising the quality of work
- Utilize productivity tools for better time management
- Utilize breaks to rejuvenate and maintain focus
- Prioritize work according to urgency and importance
- Take initiative in three projects requiring comprehensive documentation without being prompted
- Start drafting comprehensive documents for those projects
- Complete and submit those documents unprompted
- Identify three projects lacking thorough documentation
14. OKRs to establish a comprehensive knowledge base for the organization's systems and projects
- Establish a comprehensive knowledge base for the organization's systems and projects
- Document 100% of our existing systems in the knowledge base by end of next quarter
- Review and upload all documentation
- Assign team members to document each system
- Identify all existing systems requiring documentation
- Achieve 90% of user satisfaction rate through regular knowledge base utilization survey
- Implement feedback to improve user satisfaction rate
- Distribute the survey to all active users regularly
- Create a user-friendly knowledge base utilization survey
- Update our project knowledge base weekly with 95% accuracy
- Accurately document the developments into the knowledge base
- Cross-check the inputted information for 95% accuracy
- Review project updates thoroughly each week
15. OKRs to ensure readiness for GA release of product on Linux
- Ensure readiness for GA release of product on Linux
- Provide training for support team on Linux-specific issues and troubleshooting
- Monitor and evaluate the team's progress post-training
- Develop a comprehensive Linux-specific training program
- Schedule training sessions for the support team
- Update documentation and support resources for Linux users
- Verify and publish all new Linux resources on appropriate platforms
- Review current Linux documentation and support resources for outdated information
- Develop updated Linux user guides, tutorials and FAQs
- Complete all necessary testing and bug fixing for Linux compatibility
- Run preliminary tests for software compatibility with Linux
- Identify, document and prioritize detected bugs
- Fix bugs and conduct validation testing
Documentation Team OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to weekly OKR check-ins
Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Documentation Team OKRs in a strategy map
Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Documentation Team OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to establish a secure environment for our flying training school
- OKRs to enhance English language proficiency
- OKRs to achieve sustainable reduction in operational cost
- OKRs to enhance capital utilization efficiency of auto-parts trading company
- OKRs to launch a successful MVP
- OKRs to boost overall employee satisfaction and reduce turnover
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.