15 customisable OKR examples for It Department
What are It Department OKRs?
The OKR acronym stands for Objectives and Key Results. It's a goal-setting framework that was introduced at Intel by Andy Grove in the 70s, and it became popular after John Doerr introduced it to Google in the 90s. OKRs helps teams has a shared language to set ambitious goals and track progress towards them.
Formulating strong OKRs can be a complex endeavor, particularly for first-timers. Prioritizing outcomes over projects is crucial when developing your plans.
We've tailored a list of OKRs examples for It Department to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own It Department OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Feel free to explore our tools:
- Use our free OKR generator
- Use Tability, a complete platform to set and track OKRs and initiatives, including a GPT-4 powered goal generator
Our customisable It Department OKRs examples
You'll find below a list of Objectives and Key Results templates for It Department. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.
Hope you'll find this helpful!
1. OKRs to optimize IT costs by reducing expenses by 20%
Reduce IT expenses by 20%
Analyze previous quarter expenses and identify areas for cost reduction
Determine cost-saving opportunities
Identify spending patterns
Review expenses
Implement cost reduction measures
Educate employees on cost-saving practices and enforce IT policies
Regularly remind staff of cost-cutting policies
Contain training sessions for IT policy adoption
Monitor employee compliance with IT policies and address non-compliance
Hold information sessions about cost-saving practices
Negotiate with vendors for better pricing
Research vendor's competitors and their rates
Highlight your previous purchasing history with them
Offer to sign a long-term contract for a discount
Ask for a volume discount based on the forecasted quantity
Implement solutions and track savings
Identify opportunities for cost reduction
Implement cost-saving solutions
Track and report realized savings
Prioritize solutions based on potential savings
2. OKRs to implement up-to-date IT systems
Implement up-to-date IT systems
Train all IT staff on new systems, achieving 90% proficiency rating
Schedule regular training sessions for IT staff
Conduct proficiency assessments post-training
Identify necessary training programs for new systems
Identify and acquire latest IT systems by assessing 5 different vendors
Identify five vendors offering the latest IT systems
Evaluate each vendor based on system capabilities and support
Finalize and acquire the most suitable IT system
Launch and integrate new IT systems with 0% downtime
Streamline integration tasks to minimize potential interruptions
Implement a phased rollout approach for new systems deployment
Set up a parallel operational environment for new systems testing
3. OKRs to successfully procure and implement a smart workplace management system
Successfully procure and implement a smart workplace management system
Train all relevant staff and fully implement the system by week 12
Identify all staff requiring system training
Fully implement the system by week 12
Organize in-depth system training for selected staff
Source and evaluate 5 potential management systems by week 3
Identify 5 promising management systems
Gather detailed information about each system
Assess each management system's effectiveness and suitability
Secure budget approval and purchase selected management system by week 6
Follow-up for budget approval by week 5
Purchase selected management system by week 6
Submit project budget for approval by the end of week 3
4. OKRs to enhance visibility over cloud and on-prem patchmanagement and configurations
Enhance visibility over cloud and on-prem patchmanagement and configurations
Complete training for IT team on latest best practices regarding configurations and patch management
Identify relevant training programs on configurations and patch management
Enroll IT team members in selected training courses
Monitor team's progression and verify training completion
Implement a centralized system to track and report all cloud resource configurations
Train staff to report configurations
Deploy the system across all cloud resources
Identify necessary components for the centralized tracking system
Establish a schedule and process for regular patch updates and audits
Identify software and systems that require regular patching
Determine frequency for updates and audits
Create SOP for patch management process
5. OKRs to streamline administrative tasks in sales department
Streamline administrative tasks in sales department
Implement new software to automate at least 50% of repetitive tasks
Identify repetitive tasks suitable for software automation
Install and test automation software
Research and select appropriate automation software
Reduce sales report generation time by 30%
Streamline the sales data input process
Train team on faster report generation methods
Implement efficient sales reporting software
Improve data entry accuracy to 98%
Utilize automated data validation software
Establish robust data auditing processes
Implement rigorous data entry training programs
6. OKRs to develop a comprehensive IT upskilling program for colleagues
Develop a comprehensive IT upskilling program for colleagues
Identify 3 major IT skill gaps in the team within 7 days
Compare findings with current IT skill standards
Analyze team's recent project performance
Survey team to identify perceived IT skills deficiencies
Achieve 80% completion rate across all training modules over the quarter
Regularly monitor and review completion progress
Implement incentives to motivate completion
Develop engaging and comprehensive training modules
Design 2 in-depth training modules per identified gap in the subsequent 3 weeks
Design and finalize two training modules per gap
Identify the gaps that need training modules
Develop detailed outlines for each module
7. OKRs to reduce overall IT expenditure per employee
Reduce overall IT expenditure per employee
Decrease hardware renewal cost by 20%
Identify and eliminate unnecessary hardware assets
Implement preventative maintenance strategies on existing hardware
Negotiate better contracts with hardware vendors
Implement software use audits to identify 15% cost-saving opportunities
Identify key software used in organization operations
Analyze audit findings to identify cost-saving opportunities
Develop and implement a software auditing process
Achieve a 10% reduction in IT service contractor expenses
Explore cheaper alternatives or in-house solutions for IT services
Evaluate current IT service contracts for potential cost-saving opportunities
Negotify renegotiations or cancellations of costly contracts
8. OKRs to enhance company security standards to safeguard against potential threats
Enhance company security standards to safeguard against potential threats
Achieve a 100% completion rate of all recommended security updates and patches
Conduct routine audits to ensure all devices and systems have the latest security patches
Provide ongoing training and awareness programs to educate employees on the importance of installing security updates
Implement an automated system to regularly scan and identify available security updates
Establish a policy for prompt installation and deployment of all identified security updates
Implement a comprehensive training program on cybersecurity for all employees
Create an online platform to provide ongoing access to cybersecurity resources and learning materials
Schedule regular training sessions to ensure all employees receive cybersecurity education
Assign qualified trainers to deliver interactive and engaging cybersecurity training sessions
Develop a customized cybersecurity training curriculum tailored to different employee roles
Reduce the average response time to security incidents by 20%
Streamline incident response workflows to remove unnecessary steps and improve efficiency
Develop a clear escalation process and ensure all stakeholders are aware and trained
Conduct regular simulations and exercises to enhance incident response readiness and identify areas for improvement
Implement automated monitoring systems to identify and alert on security incidents promptly
Increase the frequency of security audits to at least once every quarter
Assign specific personnel responsible for conducting security audits
Develop a standardized reporting format for security audit findings and recommendations
Implement regular communication channels to track and monitor security audit progress
Review and update security audit checklist to ensure comprehensive coverage
9. OKRs to upgrade System Scalability and Maturity
Upgrade System Scalability and Maturity
Decrease system downtime by 15% by improving performance
Implement regular system performance analysis and monitoring
Improve fault detection and recovery measures
Regularly update and optimize software
Introduce two new maturity models to improve system maturity
Train staff on implementing and using the new models
Integrate new maturity models into the existing system
Identify suitable maturity models for our system
Increase system capacity by 25% to support growth
Purchase and install additional server hardware
Evaluate current system capacities and identify limitations
Optimize system configuration for enhanced performance
10. OKRs to successfully onboard an enterprise data catalog tool
Successfully onboard an enterprise data catalog tool
Complete tool selection process by comparing at least 4 potential solutions
Finalize and select the most efficient solution
Conduct a thorough comparison of the identified tools
Identify at least four potential tool solutions
Transition 70% of eligible data to the new catalog tool
Identify eligible data for the new catalog tool transition
Initiate migration process of 70% eligible data
Verify successful transition and rectify any issues
Train 90% of relevant employees to correctly use the new tool
Implement the training and track progress
Develop a simple, effective training program
Identify employees who need training on the new tool
11. OKRs to decommission all identified systems by 2024
Decommission all identified systems by 2024
Conduct final review to ensure all decommissioned systems are properly shut down
Document final review findings
Confirm cessation of systems via verification protocols
Identify all systems slated for decommission
Successfully decommission 50% of identified systems by end of quarter
Execute decommissioning safely and efficiently
Identify essential vs. non-essential systems for business operations
Develop a detailed decommissioning plan and schedule
Complete inventory of all systems slated for decommission by end of quarter
Finalize and document inventory report
Conduct thorough inventory of these systems
Identify all systems scheduled for decommissioning
12. OKRs to improve Access control, management, and automation efforts
Improve Access control, management, and automation efforts
Decrease access control approval cycle time by 15% with efficient automation application
Measure and adjust automation efficiency to hit the 15% reduction target
Identify bottlenecks in the current access control approval process
Implement an automation software to streamline approval tasks
Implement automation in 2 new critical systems, preparing for 1 click deployment
Test one-click deployment and resolve issues
Develop automation scripts for the identified systems
Identify two critical systems suitable for automation
Reduce manual intervention in access management processes by 20% using automation
Monitor system regularly to ensure automated processes are working efficiently
Train staff on utilizing automation features for access management
Implement automated access management software in the system
13. OKRs to accelerate response time by 50%
Accelerate response time by 50%
Implement automation tools to quicken response turnaround
Research different automation tools available on the market
Train staff to effectively use the chosen automation tools
Choose and purchase the appropriate automation software
Optimize workflow to increase answer-generation speed by 50%
Identify bottlenecks slowing down answer-generation process
Implement proven strategies or tools to improve workflow efficiency
Regularly monitor and assess performance improvements
Reduce research time for replies by efficiently managing resources
Implement efficient documentation and organization systems
Train staff on advanced research methods
Utilize automation tools to expedite research processes
14. OKRs to implement a comprehensive, reliable backup system
Implement a comprehensive, reliable backup system
Increase redundant storage capacity by 50% to accommodate backups
Evaluate current storage capacity and needs for backup
Purchase additional storage equipment for expansion
Allocate and configure new storage for backups
Reduce data restoration times by 20% post backup system optimization
Utilize robust, efficient data backup solutions
Upgrade hardware to improve restoration speeds
Implement scheduled system-wide backup procedures
Implement weekly automatic backups to ensure regular data protection
Choose an automated backup software suitable for your needs
Monitor regular backup reports for any errors
Schedule weekly backup sessions
15. OKRs to improve the reliability and efficiency of IT Infrastructure
Improve the reliability and efficiency of IT Infrastructure
Decrease system downtime by 30% through proactive maintenance and upgrades
Develop a regular schedule for proactive maintenance and system check-ups
Implement latest upgrades and patches in a timely manner
Monitor system metrics regularly to spot potential failures
Improve incident response time by 20% for high-severity issues
Simplify processes for faster issue resolution
Train staff on efficient incident response protocol
Implement an alert system for high-severity issues
Implement a new automation system reducing manual tasks by 25%
Train employees on new automation system usage
Select appropriate automation software or tool
Identify processes suitable for automation within the company
It Department OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Focus can only be achieve by limiting the number of competing priorities. It is crucial that you take the time to identify where you need to move the needle, and avoid adding business-as-usual activities to your OKRs.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/tability-insights-board.e70f9466.png)
Tip #2: Commit to weekly OKR check-ins
Having good goals is only half the effort. You'll get significant more value from your OKRs if you commit to a weekly check-in process.
Being able to see trends for your key results will also keep yourself honest.
![Tability Insights Dashboard](https://tability-templates-v2.vercel.app/_next/static/media/checkins-graph.b2aec458.png)
Tip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your It Department OKRs in a strategy map
Your quarterly OKRs should be tracked weekly in order to get all the benefits of the OKRs framework. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.
![A strategy map in Tability](https://tability-templates-v2.vercel.app/_next/static/media/tability_strategy_map.2ad25843.png)
If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More It Department OKR templates
We have more templates to help you draft your team goals and OKRs.
OKRs to raise Customer Score and Customer Engagement Rate
OKRs to streamline service offering assistance process
OKRs to improve efficiency of payroll processing metrics
OKRs to enhance testing effectiveness
OKRs to establish a strong sales culture within the company
OKRs to boost asset retention and expansion in vital segments
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
Create more examples in our app
You can use Tability to create OKRs with AI – and keep yourself accountable 👀
Tability is a unique goal-tracking platform built to save hours at work and help teams stay on top of their goals.
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