15 customisable OKR examples for System Efficiency

What are System Efficiency OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.

That's why we have created a list of OKRs examples for System Efficiency to help. You can use any of the templates below as a starting point to write your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own System Efficiency OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Feel free to explore our tools:

Our customisable System Efficiency OKRs examples

You will find in the next section many different System Efficiency Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

1OKRs to improve the effectiveness and efficiency of our design system

  • ObjectiveImprove the effectiveness and efficiency of our design system
  • Key ResultReduce system-related design errors by 20%
  • TaskRegularly update system software to minimize glitches
  • TaskImplement rigorous quality control checks in the design process
  • TaskIncrease training for design team on error prevention
  • Key ResultImprove the reuse rate of the system components by 15%
  • TaskRegularly review component reuse metrics for constant improvement
  • TaskAnalyze current system components usage and identify areas for improvement
  • TaskImplement reusable software design strategies across the development team
  • Key ResultIncrease the user interface consistency by 30%
  • TaskDevelop guidelines to improve UI uniformity
  • TaskImplement changes and assess improvements
  • TaskAnalyze current UI elements for inconsistencies

2OKRs to enhance capabilities for physical security systems management

  • ObjectiveEnhance capabilities for physical security systems management
  • Key ResultImplement the integration of 2 new features in existing security systems
  • TaskTrain staff on feature usage and troubleshooting
  • TaskTest and validate integration of new features
  • TaskEvaluate current security systems for compatibility with new features
  • Key ResultIncrease system efficiency by 15% through system upgrades and optimization
  • TaskIdentify areas of the system that require optimization
  • TaskPurchase and install necessary system upgrades
  • TaskRegularly monitor and adjust for optimal efficiency
  • Key ResultDecrease system false-positive alerts by 20%
  • TaskRefine the current system detection algorithm
  • TaskConduct regular system false-positive tests
  • TaskImplement a more effective filtering system

3OKRs to improve system efficiency and dependability

  • ObjectiveImprove system efficiency and dependability
  • Key ResultAchieve 95% system uptime across all platforms
  • TaskImplement redundant systems to safeguard against total system failure
  • TaskRegularly perform and monitor preventive maintenance tasks
  • TaskImprove incident response and recovery procedures
  • Key ResultReduce system downtime by 15%
  • TaskAdopt advanced monitoring tools for proactive error detection
  • TaskImplement regular maintenance and update schedules for all systems
  • TaskTrain staff on troubleshooting and efficient problem resolution
  • Key ResultIncrease speed of data processing by 20%
  • TaskUpgrade to more powerful, faster technology infrastructure
  • TaskImplement efficient data processing algorithms
  • TaskTrain staff on optimized data handling practices

4OKRs to enhance scalability and efficiency of deployed cloud systems

  • ObjectiveEnhance scalability and efficiency of deployed cloud systems
  • Key ResultReduce infrastructure costs by 15% through optimization of cloud services
  • TaskImplement cost-efficient cloud service solutions
  • TaskIdentify potential areas for resource optimization
  • TaskPerform comprehensive audit of existing cloud service usage
  • Key ResultSuccessfully achieve 99.9% uptime across all deployed cloud services
  • TaskImplement robust redundancy measures for every service
  • TaskUtilize real-time notifications for immediate incident response
  • TaskRegularly monitor and assess cloud service performance and health
  • Key ResultImplement upgrades for 3 existing cloud architectures to improve performance benchmarks
  • TaskExecute upgrades on the 3 existing systems
  • TaskResearch available cloud architecture upgrades
  • TaskIdentify performance shortcomings in current cloud architectures

5OKRs to build a process orchestration system

  • ObjectiveImprove process efficiency and effectiveness through an automated orchestration system
  • Key ResultIncrease process scalability by integrating the system with external tools and data sources
  • Key ResultAchieve a 90% reduction in manual errors by implementing automated quality checks and validations
  • TaskDevelop and implement automated quality check systems for error detection and prevention
  • TaskIdentify and analyze existing manual error-prone processes for automation
  • TaskContinuously refine and update automated validation procedures based on feedback and findings
  • TaskConduct regular audits to monitor the effectiveness of automated quality checks
  • Key ResultImprove user satisfaction by maintaining an average response time of less than 5 seconds
  • Key ResultReduce process execution time by 20% through system optimization and streamlined workflows
  • TaskStreamline and automate manual processes to eliminate unnecessary steps and reduce execution time
  • TaskAnalyze system performance bottlenecks to identify areas for optimization and improvement
  • TaskCollaborate with stakeholders to identify and resolve any workflow inefficiencies or bottlenecks
  • TaskPrioritize and implement software upgrades or patches to enhance system efficiency and performance

6OKRs to enhance performance testing for v2 services

  • ObjectiveEnhance performance testing for v2 services
  • Key ResultImprove system ability to handle peak load by 30%
  • TaskOptimize current system code for better efficiency
  • TaskImplement load balancing techniques across the servers
  • TaskIncrease server capacity to handle increased load
  • Key ResultIdentify and reduce service response time by 20%
  • TaskAnalyze current service response times
  • TaskImplement solutions to enhance service speed by 20%
  • TaskIdentify bottlenecks and inefficiencies in service delivery
  • Key ResultAchieve 100% test coverage for all v2 services
  • TaskImplement and run newly developed tests
  • TaskIdentify and create additional tests needed
  • TaskReview current test coverage for all v2 services

7OKRs to improve efficiency and effectiveness of our CRM system

  • ObjectiveImprove efficiency and effectiveness of our CRM system
  • Key ResultIncrease sales productivity by 25% through better CRM system integration with sales processes
  • TaskImplement necessary upgrades and modifications to CRM system for seamless integration
  • TaskAnalyze current CRM system and identify areas for improvement and integration
  • TaskMonitor and measure sales productivity regularly to track progress and make further adjustments
  • TaskTrain sales team on effective utilization of CRM system and integrated sales processes
  • Key ResultImprove customer satisfaction by achieving a 15% increase in CRM system usability
  • TaskRegularly monitor user feedback and make incremental adjustments to enhance CRM system usability
  • TaskCollaborate with UX designers to redesign the user interface based on user feedback
  • TaskConduct user research to identify pain points and areas for improving CRM system usability
  • TaskImplement training sessions to educate employees on how to effectively utilize CRM features
  • Key ResultReduce time spent on data entry by 30% through automation and streamlined processes
  • TaskImplement data entry automation tools and software
  • TaskAnalyze data entry processes and identify bottlenecks for streamlining
  • TaskTrain employees on efficient data entry techniques and tools
  • TaskRegularly monitor and evaluate data entry processes for ongoing improvements
  • Key ResultIncrease user adoption rate of the new CRM system by 20%
  • TaskImplement regular communication channels to share success stories and benefits of the CRM system
  • TaskAssign CRM system ambassadors who can provide ongoing support and guidance to users
  • TaskProvide comprehensive training sessions for all employees on using the new CRM system
  • TaskOffer incentives and rewards for employees who actively use and promote the CRM system

8OKRs to enhance productivity and operation efficiency in IT management

  • ObjectiveEnhance productivity and operation efficiency in IT management
  • Key ResultImprove system uptime to 99.9%
  • TaskEstablish a comprehensive system monitoring plan
  • TaskRegularly conduct preventive maintenance and updates
  • TaskImplement redundancy in key system infrastructure components
  • Key ResultImplement a new IT project management tool with 90% team adoption
  • TaskIdentify a suitable IT project management tool for the team
  • TaskConduct tool training sessions to ensure 90% adoption
  • TaskMonitor and address any adoption issues regularly
  • Key ResultReduce IT incident response time by 30%
  • TaskTrain IT staff in streamlined incident response processes
  • TaskImplement automated alert systems for quicker incident identification
  • TaskRegularly review and refine existing response protocols

9OKRs to enhance efficiency in handling travel time requests

  • ObjectiveEnhance efficiency in handling travel time requests
  • Key ResultRead and analyze 10 research articles per week to improve response quality
  • TaskSchedule dedicated time blocks for reading
  • TaskWrite analysis notes for each article
  • TaskIdentify 10 relevant research articles each week
  • Key ResultReduce average response time for requests to two business days
  • TaskMonitor and improve the current request workflow
  • TaskImplement an efficient ticketing system for quicker request assignment
  • TaskTrain staff to prioritize and process requests effectively
  • Key ResultIncrease request resolution rate to 95%
  • TaskImprove the training of customer service representatives
  • TaskImplement effective resolution procedures and guidelines
  • TaskMonitor closely and optimize resolution metrics

10OKRs to enhance product research systems and procedures

  • ObjectiveEnhance product research systems and procedures
  • Key ResultReduce product research errors by 15% through revamped procedures
  • TaskEstablish a strict quality control protocol
  • TaskDevelop a detailed research checklist
  • TaskImplement more rigorous product research training
  • Key ResultIncrease process efficiency by 25% using improved research systems
  • TaskEvaluate and restructure inefficient parts of workflow
  • TaskTrain team on strategies to fully utilize advanced systems
  • TaskImplement new, innovative research systems in existing processes
  • Key ResultImplement feedback mechanism to optimize product research process by the end of the quarter
  • TaskIntegrate the feedback system into the current research workflow
  • TaskDesign a feedback survey tailored to the product research process
  • TaskAnalyze and apply the collected feedback to improve the process

11OKRs to streamline DevOps processes for optimized efficiency and reliability

  • ObjectiveStreamline DevOps processes for optimized efficiency and reliability
  • Key ResultReduce deployment downtime by 35% through automation and configuration management
  • TaskImplement automated deployment processes to reduce manual errors
  • TaskConfigure management tools for efficient system administration
  • TaskRegularly update and optimize automation scripts
  • Key ResultImprove incident response time by 20% with enhanced monitoring tools and protocols
  • TaskTrain team on new tools and swift response strategies
  • TaskImplement advanced monitoring tools for quicker incident detection
  • TaskDevelop robust response protocols for urgent incidents
  • Key ResultValidate 100% of codes by implementing a comprehensive continuous integration pipeline
  • TaskImplement a robust continuous integration pipeline
  • TaskInitiate an automated code validation process
  • TaskPeriodically audit pipeline to ensure 100% code validation

12OKRs to enhance DevOps operations and efficiency

  • ObjectiveEnhance DevOps operations and efficiency
  • Key ResultReduce code deployment downtime by 30% through improved deployment practices
  • TaskImplement continuous integration and deployment systems
  • TaskIncrease automated testing before deployment
  • TaskSimplify deployment procedures
  • Key ResultImprove system uptime by 20% by optimizing automation processes
  • TaskMonitor changes and adjust strategies accordingly
  • TaskEvaluate current system uptime and identify weak points in automation processes
  • TaskDevelop and implement improvements in automation procedures
  • Key ResultAchieve certification in two additional DevOps management tools to broaden technical skills
  • TaskStudy and pass the certification exams
  • TaskResearch and choose two DevOps management tools for certification
  • TaskEnroll in certification courses for the chosen tools

13OKRs to reduce IT support response time by 20%

  • ObjectiveImprove IT support response time
  • Key ResultIncrease number of available support agents
  • Key ResultMonitor and optimize resolution time for all support tickets
  • Key ResultEnhance employee IT training to reduce basic inquiries
  • Key ResultImplement a new ticketing system for faster response

14OKRs to enhance efficiency and accuracy in month end reporting systems

  • ObjectiveEnhance efficiency and accuracy in month end reporting systems
  • Key ResultAchieve 100% on-time delivery of month-end reports through improving project management routines
  • TaskFrequently monitor project progress and adjust as needed
  • TaskImplement training on time management for team members
  • TaskReview and streamline project scheduling and assignment processes
  • Key ResultCut down time spent on month-end reports by 30% by streamlining the process
  • TaskIdentify and eliminate redundant steps in report process
  • TaskIncorporate automated data collection and compilation
  • TaskPrioritize and condense report information
  • Key ResultDecrease month-end reporting errors by 60% through automated data validation
  • TaskSchedule regular system maintenance and audits
  • TaskTrain staff on new validation protocols
  • TaskImplement automated data validation software

15OKRs to improve the reliability and efficiency of IT Infrastructure

  • ObjectiveImprove the reliability and efficiency of IT Infrastructure
  • Key ResultDecrease system downtime by 30% through proactive maintenance and upgrades
  • TaskDevelop a regular schedule for proactive maintenance and system check-ups
  • TaskImplement latest upgrades and patches in a timely manner
  • TaskMonitor system metrics regularly to spot potential failures
  • Key ResultImprove incident response time by 20% for high-severity issues
  • TaskSimplify processes for faster issue resolution
  • TaskTrain staff on efficient incident response protocol
  • TaskImplement an alert system for high-severity issues
  • Key ResultImplement a new automation system reducing manual tasks by 25%
  • TaskTrain employees on new automation system usage
  • TaskSelect appropriate automation software or tool
  • TaskIdentify processes suitable for automation within the company

System Efficiency OKR best practices to boost success

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to weekly OKR check-ins

Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to turn your System Efficiency OKRs in a strategy map

The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More System Efficiency OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

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