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4 OKR examples for Design System Efficiency

What are Design System Efficiency OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Crafting effective OKRs can be challenging, particularly for beginners. Emphasizing outcomes rather than projects should be the core of your planning.

We have a collection of OKRs examples for Design System Efficiency to give you some inspiration. You can use any of the templates below as a starting point for your OKRs.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Design System Efficiency OKRs with AI

Using Tability AI to draft complete strategies in seconds

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here.

You can use Tability's AI generator to create tailored OKRs based on your specific context. Tability can turn your objective description into a fully editable OKR template -- including tips to help you refine your goals.

See it in action in the video below 👇

Using the AI generator, you can:

  • Chat with an AI to draft your goals
  • Ask questions or provide feedback to refine the OKRs
  • Import the suggestion in an editor designed for goal setting
  • Switch back to a goal-tracking view in 1-click

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Using the free OKR generator to get a quick template

If you're just looking for some quick inspiration, you can also use our free OKR generator to get a template.

Unlike with Tability, you won't be able to iterate on the templates, but this is still a great way to get started.

Our Design System Efficiency OKRs examples

You'll find below a list of Objectives and Key Results templates for Design System Efficiency. We also included strategic projects for each template to make it easier to understand the difference between key results and projects.

Hope you'll find this helpful!

1OKRs to improve the effectiveness and efficiency of our design system

  • ObjectiveImprove the effectiveness and efficiency of our design system
  • KRReduce system-related design errors by 20%
  • TaskRegularly update system software to minimize glitches
  • TaskImplement rigorous quality control checks in the design process
  • TaskIncrease training for design team on error prevention
  • KRImprove the reuse rate of the system components by 15%
  • TaskRegularly review component reuse metrics for constant improvement
  • TaskAnalyze current system components usage and identify areas for improvement
  • TaskImplement reusable software design strategies across the development team
  • KRIncrease the user interface consistency by 30%
  • TaskDevelop guidelines to improve UI uniformity
  • TaskImplement changes and assess improvements
  • TaskAnalyze current UI elements for inconsistencies
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2OKRs to enhance system architecture efficiency and reliability

  • ObjectiveEnhance system architecture efficiency and reliability
  • KRAchieve 95% positive feedback on new system deployments from end-users
  • TaskDevelop clear, user-friendly guides for system usage
  • TaskEstablish responsive support channels to handle queries
  • TaskImplement robust user testing prior to each deployment
  • KRDecrease system downtime by 10% using advanced AI and predictive maintenance
  • TaskDevelop predictive maintenance protocols using AI insights
  • TaskRegularly update and refine AI algorithms based on performance data
  • TaskImplement advanced AI tools for system monitoring and problem detection
  • KRImplement two sustainable, cost-efficient architectural improvements per project
  • TaskIncorporate two eco-friendly developments into each project plan
  • TaskResearch cost-efficient, sustainable options for architectural improvements
  • TaskReview designs for sustainability and cost-efficiency

3OKRs to boost operational efficiency on SaaS platforms

  • ObjectiveBoost operational efficiency on SaaS platforms
  • KRImprove customer response time by 15% through automation of support processes
  • TaskAutomate routine customer inquiries with scripts
  • TaskImplement AI chatbots for instant initial customer response
  • TaskTrain staff on navigating new automation tools
  • KRIncrease user engagement by 20% via enhancing User Interface and User Experience
  • TaskDevelop updates improving usability and interface aesthetics
  • TaskConduct user testing to identify interface and experience shortcomings
  • TaskAnalyze data post-update to assess effectiveness
  • KRAchieve a 10% reduction in service disruptions by improving system reliability
  • TaskIncrease staff training on system operations
  • TaskDevelop a robust troubleshooting guide
  • TaskImplement regular system maintenance and updates

4OKRs to improve efficiency and effectiveness of our CRM system

  • ObjectiveImprove efficiency and effectiveness of our CRM system
  • KRIncrease sales productivity by 25% through better CRM system integration with sales processes
  • TaskImplement necessary upgrades and modifications to CRM system for seamless integration
  • TaskAnalyze current CRM system and identify areas for improvement and integration
  • TaskMonitor and measure sales productivity regularly to track progress and make further adjustments
  • TaskTrain sales team on effective utilization of CRM system and integrated sales processes
  • KRImprove customer satisfaction by achieving a 15% increase in CRM system usability
  • TaskRegularly monitor user feedback and make incremental adjustments to enhance CRM system usability
  • TaskCollaborate with UX designers to redesign the user interface based on user feedback
  • TaskConduct user research to identify pain points and areas for improving CRM system usability
  • TaskImplement training sessions to educate employees on how to effectively utilize CRM features
  • KRReduce time spent on data entry by 30% through automation and streamlined processes
  • TaskImplement data entry automation tools and software
  • TaskAnalyze data entry processes and identify bottlenecks for streamlining
  • TaskTrain employees on efficient data entry techniques and tools
  • TaskRegularly monitor and evaluate data entry processes for ongoing improvements
  • KRIncrease user adoption rate of the new CRM system by 20%
  • TaskImplement regular communication channels to share success stories and benefits of the CRM system
  • TaskAssign CRM system ambassadors who can provide ongoing support and guidance to users
  • TaskProvide comprehensive training sessions for all employees on using the new CRM system
  • TaskOffer incentives and rewards for employees who actively use and promote the CRM system

Design System Efficiency OKR best practices

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

The #1 role of OKRs is to help you and your team focus on what really matters. Business-as-usual activities will still be happening, but you do not need to track your entire roadmap in the OKRs.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tip #2: Commit to weekly OKR check-ins

Don't fall into the set-and-forget trap. It is important to adopt a weekly check-in process to get the full value of your OKRs and make your strategy agile – otherwise this is nothing more than a reporting exercise.

Being able to see trends for your key results will also keep yourself honest.

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to track your Design System Efficiency OKRs

The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

We recommend using a spreadsheet for your first OKRs cycle. You'll need to get familiar with the scoring and tracking first. Then, you can scale your OKRs process by using a proper OKR-tracking tool for it.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Design System Efficiency OKR templates

We have more templates to help you draft your team goals and OKRs.