Table of content

15 OKR examples for System Administrator

What are System Administrator OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

How you write your OKRs can make a huge difference on the impact that your team will have at the end of the quarter. But, it's not always easy to write a quarterly plan that focuses on outcomes instead of projects.

That's why we have created a list of OKRs examples for System Administrator to help. You can use any of the templates below as a starting point to write your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Our System Administrator OKRs examples

You will find in the next section many different System Administrator Objectives and Key Results. We've included strategic initiatives in our templates to give you a better idea of the different between the key results (how we measure progress), and the initiatives (what we do to achieve the results).

Hope you'll find this helpful!

OKRs to successful Exchange and Migration of Server Systems

  • ObjectiveSuccessful Exchange and Migration of Server Systems
  • Key ResultConduct a thorough inventory and categorize all existing servers by end of Week 1
  • TaskComplete inventory by end of Week 1
  • TaskCompile a comprehensive list of all existing servers
  • TaskCategorize servers based on their function
  • Key ResultMigrate 50% of identified servers without causing any system downtime by Week 6
  • TaskExecute migration plan during off-peak hours to avoid downtime
  • TaskIdentify non-essential servers for initial migration to minimize potential impact
  • TaskDevelop and test migration strategy for selected servers
  • Key ResultComplete the migration and ensure all systems are fully functional and optimized by Week 12
  • TaskConduct thorough testing on all systems
  • TaskOptimize system functionality by Week 12
  • TaskFinish the migration process by Week 12

OKRs to enhance user experience for our new ERP system

  • ObjectiveEnhance user experience for our new ERP system
  • Key ResultAchieve 85% completion rate for staff training on the new ERP system
  • TaskRegularly track and report staff training progress
  • TaskAddress training difficulties promptly with additional support
  • TaskSchedule mandatory ERP system training for all staff
  • Key ResultIncrease user satisfaction scores by 40% through user surveys
  • TaskDevelop and distribute user surveys regularly
  • TaskAnalyze survey results and identify areas for improvement
  • TaskImplement changes based on user feedback
  • Key ResultReduce system response time by 30%
  • TaskOptimize code for increased system performance
  • TaskImplement efficient caching strategies
  • TaskUpgrade system hardware to improve speed

OKRs to enhance Identity Access Management for large scale clients

  • ObjectiveEnhance Identity Access Management for large scale clients
  • Key ResultIncrease system response time by 20% for enhanced user experience
  • TaskIdentify and eliminate any unnecessary background processes
  • TaskUpgrade system hardware to improve performance
  • TaskOptimize code for increased efficiency
  • Key ResultImplement new features from client input in 60% of all accounts
  • TaskDesign and develop the requested features
  • TaskImplement the new features in the chosen accounts
  • TaskCollect and categorize client input about desired features
  • Key ResultReduce access-related security incidents by 30% through stronger protocols
  • TaskImplement two-factor authentication for all system users
  • TaskConduct frequent audits of access controls and permissions
  • TaskRegularly update passwords and maintain a strong password policy

OKRs to successfully migrate virtual machines from Linux 7 to Linux 8

  • ObjectiveSuccessfully migrate virtual machines from Linux 7 to Linux 8
  • Key ResultComplete 100% migration with zero post-migration issues within 60 days
  • TaskAllocate resources for pre and post-migration testing
  • TaskEnsure end-user training for new system adaptations
  • TaskDevelop a comprehensive migration plan with clear deadlines
  • Key ResultIdentify and document all potential compatibility issues by end of week 2
  • TaskReview all systems and software for potential compatibility issues
  • TaskFinalize and submit issue documentation by end of week 2
  • TaskDocument identified compatibility problems with detailed descriptions
  • Key ResultSuccessfully move and test 50% of all virtual machines inside 30 days
  • TaskConduct thorough testing on moved virtual machines
  • TaskIdentify and catalog all virtual machines for relocation
  • TaskExecute the migration process for 50% of cataloged systems

OKRs to streamline DevOps processes for optimized efficiency and reliability

  • ObjectiveStreamline DevOps processes for optimized efficiency and reliability
  • Key ResultReduce deployment downtime by 35% through automation and configuration management
  • TaskImplement automated deployment processes to reduce manual errors
  • TaskConfigure management tools for efficient system administration
  • TaskRegularly update and optimize automation scripts
  • Key ResultImprove incident response time by 20% with enhanced monitoring tools and protocols
  • TaskTrain team on new tools and swift response strategies
  • TaskImplement advanced monitoring tools for quicker incident detection
  • TaskDevelop robust response protocols for urgent incidents
  • Key ResultValidate 100% of codes by implementing a comprehensive continuous integration pipeline
  • TaskImplement a robust continuous integration pipeline
  • TaskInitiate an automated code validation process
  • TaskPeriodically audit pipeline to ensure 100% code validation

OKRs to improve Access control, management, and automation efforts

  • ObjectiveImprove Access control, management, and automation efforts
  • Key ResultDecrease access control approval cycle time by 15% with efficient automation application
  • TaskMeasure and adjust automation efficiency to hit the 15% reduction target
  • TaskIdentify bottlenecks in the current access control approval process
  • TaskImplement an automation software to streamline approval tasks
  • Key ResultImplement automation in 2 new critical systems, preparing for 1 click deployment
  • TaskTest one-click deployment and resolve issues
  • TaskDevelop automation scripts for the identified systems
  • TaskIdentify two critical systems suitable for automation
  • Key ResultReduce manual intervention in access management processes by 20% using automation
  • TaskMonitor system regularly to ensure automated processes are working efficiently
  • TaskTrain staff on utilizing automation features for access management
  • TaskImplement automated access management software in the system

OKRs to successfully transition to platform x with an upgraded redemption flow

  • ObjectiveSuccessfully transition to platform x with an upgraded redemption flow
  • Key ResultEnsure the enhanced redemption flow's successful implementation and error-free operation
  • TaskMonitor system regularly to identify and fix errors
  • TaskReview and approve enhanced redemption flow design
  • TaskConduct rigorous testing prior to implementation
  • Key ResultDeliver a 15% increase in user satisfaction with the new redemption flow
  • TaskConduct user testing to identify pain points in the current redemption flow
  • TaskMonitor feedback and make necessary adjustments post-implementation
  • TaskImplement changes based on user feedback and industry best practices
  • Key ResultComplete the migration of the current system to platform x
  • TaskInstall and configure platform x
  • TaskTransfer data and test functionalities
  • TaskIdentify key functionalities in the current system

OKRs to successfully migrate users

  • ObjectiveSuccessfully migrate users
  • Key ResultAchieve a user migration rate of at least 80% within the designated timeframe
  • Key ResultMinimize user disruptions during the migration process by providing adequate support and resources
  • TaskAssign dedicated support personnel to promptly address any user concerns or questions
  • TaskProvide clear and concise documentation for seamless user guidance
  • TaskConduct thorough training sessions to equip users with necessary skills and knowledge
  • TaskOffer readily accessible technical assistance and troubleshooting resources
  • Key ResultMonitor and analyze user feedback to identify areas for improvement in the migration process
  • TaskSet up a system to collect user feedback on the migration process
  • TaskRegularly review and analyze user feedback data for insights on improvement opportunities
  • TaskIdentify specific areas in the migration process that require immediate attention based on user feedback
  • TaskImplement necessary changes or adjustments to address user feedback and improve the migration process
  • Key ResultIncrease user awareness and understanding of the migration process through targeted communication campaigns
  • TaskOrganize webinars to educate users on the migration process and address their concerns
  • TaskImplement targeted email campaigns highlighting key information and milestones of the migration process
  • TaskDevelop a series of engaging videos showcasing the benefits and steps of the migration process
  • TaskCreate and distribute informative brochures explaining the migration process to all users

OKRs to decommission all identified systems by 2024

  • ObjectiveDecommission all identified systems by 2024
  • Key ResultConduct final review to ensure all decommissioned systems are properly shut down
  • TaskDocument final review findings
  • TaskConfirm cessation of systems via verification protocols
  • TaskIdentify all systems slated for decommission
  • Key ResultSuccessfully decommission 50% of identified systems by end of quarter
  • TaskExecute decommissioning safely and efficiently
  • TaskIdentify essential vs. non-essential systems for business operations
  • TaskDevelop a detailed decommissioning plan and schedule
  • Key ResultComplete inventory of all systems slated for decommission by end of quarter
  • TaskFinalize and document inventory report
  • TaskConduct thorough inventory of these systems
  • TaskIdentify all systems scheduled for decommissioning

OKRs to successfully migrate admin application to existing platform

  • ObjectiveSuccessfully migrate admin application to existing platform
  • Key ResultTrain all users on the new platform to ensure smooth transition
  • TaskMonitor user experience for further improvements
  • TaskDevelop comprehensive training materials on the new platform
  • TaskOrganize training sessions for all users
  • Key ResultComplete data migration without any loss or errors
  • TaskPerform a full backup of all existing data
  • TaskVerify and validate migrated data
  • TaskUse reliable software to conduct data migration
  • Key ResultUpdate all functionalities to align with existing platform requirements
  • TaskIdentify and note necessary updates for functionalities
  • TaskReview current platform requirements thoroughly
  • TaskImplement and test functionality updates

OKRs to implement effective vulnerability management processes

  • ObjectiveStrengthen our vulnerability management procedures
  • Key ResultReduce high-priority vulnerabilities by 30% through consistent scanning and patching
  • Key ResultTrain all employees on vulnerability management best practices and create an awareness program
  • Key ResultImplement a continuous vulnerability scanning process for all systems and applications
  • Key ResultDevelop and implement a comprehensive vulnerability management policy based on industry standards

OKRs to enhance DevOps operations and efficiency

  • ObjectiveEnhance DevOps operations and efficiency
  • Key ResultReduce code deployment downtime by 30% through improved deployment practices
  • TaskImplement continuous integration and deployment systems
  • TaskIncrease automated testing before deployment
  • TaskSimplify deployment procedures
  • Key ResultImprove system uptime by 20% by optimizing automation processes
  • TaskMonitor changes and adjust strategies accordingly
  • TaskEvaluate current system uptime and identify weak points in automation processes
  • TaskDevelop and implement improvements in automation procedures
  • Key ResultAchieve certification in two additional DevOps management tools to broaden technical skills
  • TaskStudy and pass the certification exams
  • TaskResearch and choose two DevOps management tools for certification
  • TaskEnroll in certification courses for the chosen tools

OKRs to implement robust data backup and recovery

  • ObjectiveEnsure reliable data backup and recovery
  • Key ResultImplement offsite backup and test disaster recovery procedures
  • Key ResultIncrease backup frequency and reduce recovery time
  • Key ResultTrain staff on backup best practices and conduct regular audits
  • Key ResultImprove documentation and communication around backup processes

OKRs to enhance stability and resilience in Virtual Desktop Infrastructure (VDI)

  • ObjectiveEnhance stability and resilience in Virtual Desktop Infrastructure (VDI)
  • Key ResultImprove disaster recovery success rate to 95% by enhancing resiliency plans
  • TaskDevelop and implement improvements to increase plan resiliency
  • TaskRegularly test and adjust plans as necessary
  • TaskPerform a thorough assessment of current disaster recovery plans
  • Key ResultReduce average client-side VDI errors by 20% through software updates and troubleshooting guides
  • TaskTrain clients on using troubleshooting guides
  • TaskDevelop comprehensive troubleshooting guides for common errors
  • TaskImplement regular software updates on client-side VDI systems
  • Key ResultDecrease system downtime by 30% through infrastructure optimization and redundancy implementation
  • TaskConduct a comprehensive assessment of the existing infrastructure
  • TaskOptimize system operations for improved functionality
  • TaskImplement redundancy systems to assure uninterrupted operation

OKRs to enhance the organization's cybersecurity infrastructure

  • ObjectiveEnhance the organization's cybersecurity infrastructure
  • Key ResultImplement multi-factor authentication for all internal systems by the end of Q2
  • TaskImplement selected multi-factor authentication solution
  • TaskAssess current authentication methods across all systems
  • TaskIdentify suitable multi-factor authentication solutions
  • Key ResultConduct cybersecurity training programs for 90% of employees
  • TaskIdentify the key cybersecurity principles for training content
  • TaskOrganize training schedules for employees
  • TaskEvaluate post-training comprehension and application
  • Key ResultCarry out system vulnerability assessment every week to spot and fix any gaps
  • TaskImplement necessary fixes to detected vulnerabilities immediately
  • TaskAnalyze assessment results to identify security gaps
  • TaskSchedule weekly system vulnerability assessments

Best practices for managing your System Administrator OKRs

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to the weekly check-ins

Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples below). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Building your own System Administrator OKRs with AI

While we have some examples below, it's likely that you'll have specific scenarios that aren't covered here. There are 2 options available to you.

Best way to track your System Administrator OKRs

OKRs without regular progress updates are just KPIs. You'll need to update progress on your OKRs every week to get the full benefits from the framework. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More System Administrator OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.