15 customisable OKR examples for Procurement Manager

What are Procurement Manager OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.

We've tailored a list of OKRs examples for Procurement Manager to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Procurement Manager OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Feel free to explore our tools:

Our customisable Procurement Manager OKRs examples

We've added many examples of Procurement Manager Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.

Hope you'll find this helpful!

1OKRs to reduce operational cost in the Network Operations Center

  • ObjectiveReduce operational cost in the Network Operations Center
  • Key ResultReduce unnecessary expenses by 15% through procurement optimization
  • TaskImplement a stringent approval process for all procurements
  • TaskConduct regular reviews of procurement practices
  • TaskEliminate redundant suppliers to consolidate spending
  • Key ResultImplement cost-effective automated systems to decrease manual labor costs by 20%
  • TaskImplement the chosen systems and monitor the cost-saving
  • TaskResearch and select cost-effective automation systems
  • TaskIdentify areas where automation can replace manual labor
  • Key ResultAchieve a 10% reduction in energy usage through efficient resource management
  • TaskImplement weekly power shutdowns in non-essential areas
  • TaskInstall energy-efficient lighting and appliances throughout the facility
  • TaskInsulate building envelope to optimize heating/cooling use

2OKRs to master Microsoft 365 Copilot program for efficient procurement

  • ObjectiveMaster Microsoft 365 Copilot program for efficient procurement
  • Key ResultApply learned procedures to reduce procurement processing time by 25%
  • TaskProvide staff training on efficient procurement procedures
  • TaskImplement automation software for quicker procurement processes
  • TaskMonitor and adjust workflow to eliminate unnecessary steps
  • Key ResultComplete 4 Microsoft 365 Copilot training modules each week
  • TaskAllocate specific time slots to accomplish each selected training module
  • TaskReview and assess understanding after finishing each module
  • TaskIdentify 4 Microsoft 365 Copilot training modules to complete this week
  • Key ResultAchieve 90% score in weekly assessments of the training program
  • TaskPractice with past assessments to understand the format and expected answers
  • TaskAllocate specific hours daily for focused study and revision
  • TaskAttend all training sessions and actively participate in discussions

3OKRs to improve procurement documentation through thorough auditing

  • ObjectiveImprove procurement documentation through thorough auditing
  • Key ResultPropose and implement 3 efficiency-enhancing modifications to the document auditing system
  • TaskImplement the proposed system modifications
  • TaskDevelop efficiency-enhancing modifications for the system
  • TaskIdentify inefficiencies in the current document auditing system
  • Key ResultConduct audits on 100% of free procurement documents weekly
  • TaskSchedule weekly audits for these documents
  • TaskIdentify all free procurement documents for the week
  • TaskReview and report on audit findings
  • Key ResultDetect and report at least 90% of inaccuracies or discrepancies in audited documents
  • TaskReport detected inaccuracies promptly
  • TaskEstablish a detection method for document inaccuracies
  • TaskAnalyze 100% of audited documents systematically

4OKRs to streamline vendor management for efficient cost savings and digitalized P2P process

  • ObjectiveStreamline vendor management for efficient cost savings and digitalized P2P process
  • Key ResultReduce vendor costs by 15% through negotiation and strategic sourcing
  • TaskDevelop and implement strategic sourcing strategies with chosen vendors
  • TaskIdentify all current vendor contracts and review cost details
  • TaskPrioritize vendors for renegotiation based on potential cost savings
  • Key ResultImprove P2P process turnaround time by 30%, leveraging digital tools and automation
  • TaskTrain staff on efficient use of new automation tools
  • TaskOptimize P2P process workflow with AI-powered tooling
  • TaskImplement digital systems to automate invoice generation and payment
  • Key ResultAchieve 90% digitalization of P2P processes to enhance operational efficiency
  • TaskImplement digital software platforms for P2P interactions
  • TaskMonitor and evaluate digitalization progress regularly
  • TaskTrain staff on digital P2P process management

5OKRs to develop a robust vendor management framework

  • ObjectiveDevelop a robust vendor management framework
  • Key ResultTrain 75% of procurement team in using the new vendor management system
  • TaskSchedule vendor management system training sessions
  • TaskIdentify which team members require training
  • TaskEvaluate training effectiveness post-completion
  • Key ResultIdentify and categorize 100% of existing vendors by end of quarter
  • TaskDevelop categorization criteria based on vendor parameters
  • TaskCompile a comprehensive list of all existing vendors
  • TaskSort each vendor into the corresponding categories
  • Key ResultImplement vendor evaluation criteria for 60% of categorized vendors
  • TaskDevelop evaluation criteria based on industry standards
  • TaskApply evaluation criteria and analyze results
  • TaskIdentify top categories for 60% of our vendors

6OKRs to enhance the efficiency of indirect purchasing

  • ObjectiveEnhance the efficiency of indirect purchasing
  • Key ResultReduce indirect purchasing costs by 10%
  • TaskNegotiate better contracts with suppliers to obtain lower prices
  • TaskImplement a centralized purchasing system to reduce overhead costs
  • TaskIdentify and eliminate unnecessary spending in the indirect purchasing process
  • Key ResultImprove vendor satisfaction scores from indirect purchasing by 20%
  • TaskImplement feedback mechanisms for continuous improvement
  • TaskStreamline procurement processes for faster processing
  • TaskRegularly conduct satisfaction surveys among all vendors
  • Key ResultDecrease purchasing process time by 15%
  • TaskTraining staff on time-management and productivity techniques
  • TaskStreamline approval workflows for quicker decision making
  • TaskImplement efficient digital tools to expedite the purchasing process

7OKRs to improve indirect purchasing to support HR's talent strategies

  • ObjectiveImprove indirect purchasing to support HR's talent strategies
  • Key ResultNegotiate 10% cost reduction in vendor contracts for HR tools and services
  • TaskDevelop a negotiation strategy focusing on cost reduction
  • TaskIdentify key vendors and analyze existing contracts for negotiation leverage
  • TaskOrganize meetings with vendors to discuss contract renegotiations
  • Key ResultEstablish long-term partnerships with 3 quality talent sourcing agencies
  • TaskSchedule meetings to discuss partnership opportunities
  • TaskResearch and identify potential talent sourcing agencies
  • TaskNegotiate and finalize the agreements
  • Key ResultImplement benefits package appealing to 85% of potential talents by surveying industry standards
  • TaskConduct a survey of industry standards for benefits packages
  • TaskAnalyze survey results to identify popular benefits
  • TaskDesign benefits package based on analyzed data

8OKRs to achieve significant reduction in operations cost

  • ObjectiveAchieve significant reduction in operations cost
  • Key ResultDecrease monthly overhead expenses by at least 10%
  • TaskIdentify and eliminate unnecessary services or subscriptions
  • TaskNegotiate lower costs with vendors or suppliers
  • TaskImplement energy-efficient practices in office operations
  • Key ResultProcure 20% of materials from lower-cost suppliers without compromising quality
  • TaskTransition 20% of orders to selected suppliers
  • TaskConduct sample tests to ensure material quality
  • TaskIdentify potential lower-cost suppliers with high-quality materials
  • Key ResultImplement automation in 3 operations processes to save labor cost
  • TaskIdentify 3 operations processes suitable for automation
  • TaskResearch and select suitable automation software
  • TaskTrain staff on new automation tools

9OKRs to negotiate better pricing with vendors early in the project

  • ObjectiveNegotiate better pricing with vendors early in the project
  • Key ResultFinalize early-project contracts with all vendors securing reduced rates by week 8
  • TaskNegotiate contracts and reduced rates with each vendor
  • TaskFinalize and secure all vendor contracts by week 8
  • TaskIdentify all vendors necessary for early-project completion
  • Key ResultBuild relationships with 5 key vendors by the end of the week 3
  • TaskIdentify and shortlist 5 key vendors relevant to our business needs
  • TaskInitiate contact and arrange meetings with the selected vendors
  • TaskFollow up post meetings to solidify relationships and discuss potential collaborations
  • Key ResultAchieve at least a 10% reduction in pricing from each vendor by week 6
  • TaskAnalyze current expenditure with each vendor
  • TaskObtain written commitment to new prices
  • TaskInitiate negotiation talks for discount rates

10OKRs to enhance strategic planning and cut costs in category and product management

  • ObjectiveEnhance strategic planning and cut costs in category and product management
  • Key ResultDevelop and implement a strategic category plan for 3 top-selling product lines
  • TaskImplement the developed plan across each product line
  • TaskIdentify the three top-selling product lines
  • TaskCreate a comprehensive strategic category plan
  • Key ResultIncrease cost efficiency by improving negotiation skills, saving 15% on supplier contracts
  • TaskEnroll in professional negotiation skills workshops
  • TaskEstablish a targeted savings goal for each contract
  • TaskNegotiate supplier contracts effectively to ensure savings
  • Key ResultImplement a new budgeting tool to decrease product development costs by 20%
  • TaskMonitor and adjust implementation for efficiency
  • TaskTrain product development team on chosen tool
  • TaskIdentify suitable budgeting tools within the market

11OKRs to secure optimal pricing from third-party vendors

  • ObjectiveSecure optimal pricing from third-party vendors
  • Key ResultIdentify and initiate discussions with 3 new lower-cost vendors
  • TaskKickstart negotiations around cost and terms with each potential vendor
  • TaskResearch and list potential lower-cost vendors in marketplace
  • TaskReach out to each vendor for initial consultation or pitch
  • Key ResultImplement cost monitoring system for real-time tracking of vendor pricing
  • TaskInitiate real-time tracking of vendor pricing
  • TaskResearch and choose suitable cost monitoring software
  • TaskTrain staff on using the software for price tracking
  • Key ResultNegotiate with 5 existing vendors to lower costs by 10%
  • TaskIdentify and review current contracts with the five existing vendors
  • TaskPrepare a clear, compelling case for cost reduction with supporting data
  • TaskInitiate negotiation meetings with each vendor to discuss cost lowering

12OKRs to enhance the architecture of accounting, financial, and tax processes

  • ObjectiveEnhance the architecture of accounting, financial, and tax processes
  • Key ResultAchieve at least a 15% increased in efficacy in financial reporting
  • TaskProvide thorough training for staff on financial reporting
  • TaskStandardize reporting templates and process
  • TaskImplement advanced financial management software
  • Key ResultImplement a new, streamlined accounting system capable of reducing process time by 30%
  • TaskTrain staff on the new accounting system
  • TaskIdentify inefficiencies in the current accounting system
  • TaskProcure or design a streamlined accounting software
  • Key ResultSuccessfully complete 100% of financial and tax process updates without disrupting business operations
  • TaskTest updates during low-impact business hours
  • TaskRegularly review existing financial and tax processes
  • TaskDevelop and implement necessary process updates

13OKRs to enhance cashflow maintenance for successful resource provision

  • ObjectiveEnhance cashflow maintenance for successful resource provision
  • Key ResultIncrease net income by 20% through new revenue streams
  • TaskLaunch new, cost-effective products or services
  • TaskImplement innovative marketing strategies to attract new customers
  • TaskIdentify potential markets for product expansion
  • Key ResultEnsure 100% punctual resource delivery to increase efficiency and productivity
  • TaskImplement strict deadlines for resource procurement
  • TaskRegularly review and optimize delivery processes
  • TaskSet up automated reminders for delivery times
  • Key ResultReduce unnecessary expenses by 15% to boost available cash
  • TaskCancel subscriptions and services not needed
  • TaskDevelop a budget, cutting excess by 15%
  • TaskReview all expenses to identify areas of unnecessary spending

14OKRs to maximise utilisation of new sourcing tool for quality RFPs

  • ObjectiveMaximise utilisation of new sourcing tool for quality RFPs
  • Key ResultImplement a minimum of 15 sourcing events using the new tool
  • TaskExecute the sourcing events appropriately
  • TaskSchedule and plan for 15 sourcing events
  • TaskIdentify suitable events for sourcing using the new tool
  • Key ResultAchieve a 25% improvement in RFP response quality compared to last quarter
  • TaskImplement mandatory review process before RFP submission
  • TaskConduct additional training on RFP creation
  • TaskUtilize feedback from previous RFPs to iterate
  • Key ResultConduct training sessions for team on new sourcing tool within two weeks
  • TaskDevelop an engaging and informative training plan
  • TaskIdentify key functionalities of the new sourcing tool
  • TaskSchedule and implement training sessions for the team

15OKRs to ensure all company devices are asset tagged

  • ObjectiveEnsure all company devices are asset tagged
  • Key ResultSuccessfully tag and update database with 100% of company devices by week 12
  • TaskApply tags and update the database by week 12
  • TaskDevelop an efficient and uniform tagging system by week 10
  • TaskCompile a complete list of all company devices by week 8
  • Key ResultProcure quality asset tags for 100% of identified devices by week 8
  • TaskIdentify and tally all devices that need asset tags
  • TaskResearch and select high-quality asset tags
  • TaskPurchase and assign asset tags to each device
  • Key ResultIdentify and categorize all company-owned devices by end of week 4
  • TaskCompile a list of all company-owned devices
  • TaskVerify and finalize list by end of week 4
  • TaskCategorize devices based on type and function

Procurement Manager OKR best practices to boost success

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to weekly OKR check-ins

Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

How to turn your Procurement Manager OKRs in a strategy map

Quarterly OKRs should have weekly updates to get all the benefits from the framework. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

Spreadsheets are enough to get started. Then, once you need to scale you can use a proper OKR platform to make things easier.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Procurement Manager OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

Create more examples in our app

You can use Tability to create OKRs with AI – and keep yourself accountable 👀

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