5 customisable OKR examples for Project Planning

What are Project Planning OKRs?

The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.

Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.

We've tailored a list of OKRs examples for Project Planning to help you. You can look at any of the templates below to get some inspiration for your own goals.

If you want to learn more about the framework, you can read our OKR guide online.

Building your own Project Planning OKRs with AI

While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.

Feel free to explore our tools:

Our customisable Project Planning OKRs examples

We've added many examples of Project Planning Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.

Hope you'll find this helpful!

1. OKR to enhance project planning and team coordination

  • ObjectiveEnhance project planning and team coordination
  • Key ResultCut down process issues by 25% through prioritizing and addressing planning obstacles
  • TaskIdentify primary roadblocks causing process delays
  • TaskImplement changes and measure improvements
  • TaskDevelop strategies to mitigate identified obstacles
  • Key ResultProvide comprehensive training to all team members on project planning software by quarter-end
  • TaskIdentify required skill levels for project planning software
  • TaskDevelop a comprehensive training program
  • TaskSchedule training sessions for all team members
  • Key ResultImplement a system of weekly project update meetings to boost coordination
  • TaskAssign a coordinator to manage meetings
  • TaskSchedule weekly project update meetings
  • TaskDevelop an agenda for each update meeting

2. OKR to implement strategic initiatives to improve execution and value realization

  • ObjectiveImplement strategic initiatives to improve execution and value realization
  • Key ResultEnhance stakeholder satisfaction by 10% through better strategic alignment
  • TaskIdentify areas of misalignment and develop improvement plans
  • TaskConduct a thorough review of current strategic alignment methods
  • TaskImplement changes and track stakeholders' satisfaction growth
  • Key ResultAchieve a 15% rise in measurable value from implemented initiatives
  • TaskIdentify areas for initiative implementation with the maximum benefit potential
  • TaskEstablish a system to track measurable value growth
  • TaskDevelop and execute strategies for selected initiatives
  • Key ResultIncrease strategic project completion rate by 20%
  • TaskConduct regular team meetings for effective communication and updates
  • TaskProvide additional training to improve employee project handling skills
  • TaskImplement project management software to track and streamline tasks

3. OKR to decrease time from idea to product deliverables

  • ObjectiveDecrease time from idea to product deliverables
  • Key ResultReduce the average time spent on idea validation by 20%
  • TaskStreamline the idea validation process to eliminate unnecessary steps
  • TaskConduct regular brainstorming sessions to generate and validate ideas collectively
  • TaskUtilize rapid prototyping to gauge user interest and validate ideas more efficiently
  • TaskImplement a feedback mechanism to quickly evaluate the viability of ideas
  • Key ResultImprove project planning to ensure timely completion of all deliverables
  • TaskRegularly track progress and provide feedback to address potential delays promptly
  • TaskImplement agile project management methodologies to adapt and adjust plans efficiently
  • TaskAssign responsibilities and ensure the team understands the scope and requirements
  • TaskBreak down project into smaller tasks with clear deadlines for each deliverable
  • Key ResultIncrease efficiency in the product development process by streamlining workflows
  • Key ResultEnhance cross-team collaboration to minimize bottlenecks and accelerate decision-making
  • TaskEstablish clear roles, responsibilities, and timelines to streamline decision-making processes
  • TaskImplement regular cross-team meetings to share updates and coordinate efforts effectively
  • TaskFoster a collaborative culture by encouraging open communication and sharing of ideas
  • TaskCreate a centralized platform for sharing documents and information to improve access and transparency

4. OKR to acquire proficiency in business analysis as a beginner

  • ObjectiveAcquire proficiency in business analysis as a beginner
  • Key ResultExecute two successful business analysis projects under supervision
  • TaskDevelop detailed project plans under supervisor guidance
  • TaskIdentify and define two suitable business analysis projects
  • TaskImplement projects, ensuring objectives are met successfully
  • Key ResultGain feedback showing 90% satisfaction from 5 different team members on collaboration skills
  • TaskSolicit feedback from each team member
  • TaskConduct an anonymous survey on collaboration skills
  • TaskReview and analyze received responses
  • Key ResultComplete four certified business analysis courses online
  • TaskDedicate regular study times and complete all coursework
  • TaskEnroll in the chosen business analysis courses
  • TaskResearch and select four online certified business analysis courses

5. OKR to successfully migrate to GitLab

  • ObjectiveSuccessfully migrate to GitLab
  • Key ResultComplete migration plan and timeline, including a step-by-step guide for all teams
  • TaskDevelop a detailed timeline with specific milestones and accountable team members
  • TaskCreate a comprehensive step-by-step guide outlining the migration process for all involved teams
  • TaskConduct a thorough analysis and assessment of all existing systems and data
  • TaskCollaborate with relevant teams to identify potential roadblocks and ensure seamless transition
  • Key ResultMigrate 100% of the code repositories and branches from the current system to GitLab
  • Key ResultEnsure all team members are trained and proficient in using GitLab for version control
  • TaskAssign mentors to assist team members in mastering GitLab version control
  • TaskRegularly assess and evaluate team members' proficiency in GitLab usage
  • TaskConduct comprehensive GitLab training for all team members
  • TaskProvide ongoing support and resources to enhance proficiency in GitLab
  • Key ResultAchieve 100% uptime and stability on GitLab platform throughout the migration process
  • TaskCollaborate with the migration team to establish effective communication channels and address concerns promptly
  • TaskConduct thorough testing of the GitLab platform for any potential issues or vulnerabilities
  • TaskPerform regular backups and monitor system logs to proactively identify and address any disruptions
  • TaskImplement redundant systems and failover mechanisms to ensure continuous availability

Best practices for managing your Project Planning OKRs

Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.

Here are a couple of best practices extracted from our OKR implementation guide 👇

Tip #1: Limit the number of key results

Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.

We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.

Tability Insights DashboardTability's audit dashboard will highlight opportunities to improve OKRs

Tip #2: Commit to the weekly check-ins

Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.

Being able to see trends for your key results will also keep yourself honest.

Tability Insights DashboardTability's check-ins will save you hours and increase transparency

Tip #3: No more than 2 yellow statuses in a row

Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.

As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.

Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.

Best way to track your Project Planning OKRs

The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:

  • It brings the goals back to the top of the mind
  • It will highlight poorly set OKRs
  • It will surface execution risks
  • It improves transparency and accountability

Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.

A strategy map in TabilityTability's Strategy Map makes it easy to see all your org's OKRs

If you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.

More Project Planning OKR templates

We have more templates to help you draft your team goals and OKRs.

OKRs resources

Here are a list of resources to help you adopt the Objectives and Key Results framework.

Create more examples in our app

You can use Tability to create OKRs with AI – and keep yourself accountable 👀

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