10 customisable OKR examples for Project Planning
What are Project Planning OKRs?
The Objective and Key Results (OKR) framework is a simple goal-setting methodology that was introduced at Intel by Andy Grove in the 70s. It became popular after John Doerr introduced it to Google in the 90s, and it's now used by teams of all sizes to set and track ambitious goals at scale.
Creating impactful OKRs can be a daunting task, especially for newcomers. Shifting your focus from projects to outcomes is key to successful planning.
We've tailored a list of OKRs examples for Project Planning to help you. You can look at any of the templates below to get some inspiration for your own goals.
If you want to learn more about the framework, you can read our OKR guide online.
Building your own Project Planning OKRs with AI
While we have some examples available, it's likely that you'll have specific scenarios that aren't covered here. You can use our free AI generator below or our more complete goal-setting system to generate your own OKRs.
Our customisable Project Planning OKRs examples
We've added many examples of Project Planning Objectives and Key Results, but we did not stop there. Understanding the difference between OKRs and projects is important, so we also added examples of strategic initiatives that relate to the OKRs.
Hope you'll find this helpful!
1. OKRs to enhance project planning and team coordination
Enhance project planning and team coordination
Cut down process issues by 25% through prioritizing and addressing planning obstacles
Identify primary roadblocks causing process delays- Implement changes and measure improvements
- Develop strategies to mitigate identified obstacles
- Provide comprehensive training to all team members on project planning software by quarter-end
- Identify required skill levels for project planning software
- Develop a comprehensive training program
- Schedule training sessions for all team members
- Implement a system of weekly project update meetings to boost coordination
- Assign a coordinator to manage meetings
- Schedule weekly project update meetings
- Develop an agenda for each update meeting
2. OKRs to boost efficiency in event planning
- Boost efficiency in event planning
- Increase client satisfaction by 30% via enhanced event logistics
- Implement a robust feedback system post-events
- Conduct staff training for improved customer service
- Develop thorough, detailed plans for all event logistics
- Reduce event planning time by 20% through streamlined processes
- Implement effective event planning software
- Delegate tasks using a shared platform
- Standardize event planning templates
- Decrease budget overruns by 15% through better resource management
- Implement efficient project management tools for resource tracking
- Regularly monitor and review resource usage in projects
- Provide training on effective resource allocation and utilization
3. OKRs to implement strategic initiatives to improve execution and value realization
- Implement strategic initiatives to improve execution and value realization
- Enhance stakeholder satisfaction by 10% through better strategic alignment
- Identify areas of misalignment and develop improvement plans
- Conduct a thorough review of current strategic alignment methods
- Implement changes and track stakeholders' satisfaction growth
- Achieve a 15% rise in measurable value from implemented initiatives
- Identify areas for initiative implementation with the maximum benefit potential
- Establish a system to track measurable value growth
- Develop and execute strategies for selected initiatives
- Increase strategic project completion rate by 20%
- Conduct regular team meetings for effective communication and updates
- Provide additional training to improve employee project handling skills
- Implement project management software to track and streamline tasks
4. OKRs to decrease time from idea to product deliverables
- Decrease time from idea to product deliverables
- Reduce the average time spent on idea validation by 20%
- Streamline the idea validation process to eliminate unnecessary steps
- Conduct regular brainstorming sessions to generate and validate ideas collectively
- Utilize rapid prototyping to gauge user interest and validate ideas more efficiently
- Implement a feedback mechanism to quickly evaluate the viability of ideas
- Improve project planning to ensure timely completion of all deliverables
- Regularly track progress and provide feedback to address potential delays promptly
- Implement agile project management methodologies to adapt and adjust plans efficiently
- Assign responsibilities and ensure the team understands the scope and requirements
- Break down project into smaller tasks with clear deadlines for each deliverable
- Increase efficiency in the product development process by streamlining workflows
- Enhance cross-team collaboration to minimize bottlenecks and accelerate decision-making
- Establish clear roles, responsibilities, and timelines to streamline decision-making processes
- Implement regular cross-team meetings to share updates and coordinate efforts effectively
- Foster a collaborative culture by encouraging open communication and sharing of ideas
- Create a centralized platform for sharing documents and information to improve access and transparency
5. OKRs to enhance project profitability and delivery efficiency
- Enhance project profitability and delivery efficiency
- Reduce project overruns by at least 30%
- Enhance project management training for staff
- Establish a strong pre-project planning protocol
- Implement stringent project timeline tracking
- Ensure 90% of projects are delivered within budget allotment
- Provide regular budget training for project managers
- Conduct regular financial reviews of ongoing projects
- Implement stringent budget monitoring and control measures
- Boost on-time project completion rate to 95%
- Offer incentives for meeting project deadlines timely
- Implement project management software for tracking deadlines
- Conduct regular progress report meetings with team
6. OKRs to formulate a robust 7-year financial plan
- Formulate a robust 7-year financial plan
- Finalize full 7-year financial plan after conducting 3 rounds of reviews by Week 12
- Make necessary revisions based on the review feedback
- Finalize and approve the 7-year financial plan by Week 12
- Conduct 3 rounds of reviews for the 7-year financial plan
- Identify and document all major revenue and expense sources by Week 6
- Document all major revenue sources
- Identify all major revenue sources by Week 6
- Record all major expense sources by Week 6
- Create projection models and validate accuracy for the first 2 years by Week 9
- Validate accuracy of models by Week 9
- Develop projection models based on gathered data
- Gather data relevant to creating projection models
7. OKRs to acquire proficiency in business analysis as a beginner
- Acquire proficiency in business analysis as a beginner
- Execute two successful business analysis projects under supervision
- Develop detailed project plans under supervisor guidance
- Identify and define two suitable business analysis projects
- Implement projects, ensuring objectives are met successfully
- Gain feedback showing 90% satisfaction from 5 different team members on collaboration skills
- Solicit feedback from each team member
- Conduct an anonymous survey on collaboration skills
- Review and analyze received responses
- Complete four certified business analysis courses online
- Dedicate regular study times and complete all coursework
- Enroll in the chosen business analysis courses
- Research and select four online certified business analysis courses
8. OKRs to successfully transition from monolith to microservices architecture
- Successfully transition from monolith to microservices architecture
- Implement the new architecture in a test environment and ensure 98% uptime
- Record and resolve any occurring downtime issues
- Monitor and maintain a 98% uptime
- Set up new architecture in a test environment
- Develop and document a detailed migration plan by week 4
- Begin drafting migration plan documentations
- Determine the timeline and needed resources
- Identify applications, services and data for migration
- Successfully migrate 75% of application modules to microservices architecture
- Prioritize modules based on dependencies and business needs for migration
- Begin progressive implementation of migration, monitoring progress continuously
- Develop a comprehensive microservices migration strategy and blueprint
9. OKRs to implement regulatory changes efficiently and economically
- Implement regulatory changes efficiently and economically
- Form a dedicated team to manage and expedite the changes by end of week 2
- Identify individuals with the needed skills and availability
- Assign roles based on competencies and workload
- Establish a clear timeline and objectives for the team
- Design and release a detailed projected estimate of costs within week 4
- Release the projected cost estimate by week 4
- Design a detailed cost estimate
- Collect all necessary data for projection creation
- Successfully complete regulatory adjustment without surpassing the allocated budget and time
- Analyze regulatory changes for potential financial impacts
- Develop a comprehensive, budget-friendly adjustment plan
- Monitor adherence to plan and deadlines
10. OKRs to successfully migrate to GitLab
- Successfully migrate to GitLab
- Complete migration plan and timeline, including a step-by-step guide for all teams
- Develop a detailed timeline with specific milestones and accountable team members
- Create a comprehensive step-by-step guide outlining the migration process for all involved teams
- Conduct a thorough analysis and assessment of all existing systems and data
- Collaborate with relevant teams to identify potential roadblocks and ensure seamless transition
- Migrate 100% of the code repositories and branches from the current system to GitLab
- Ensure all team members are trained and proficient in using GitLab for version control
- Assign mentors to assist team members in mastering GitLab version control
- Regularly assess and evaluate team members' proficiency in GitLab usage
- Conduct comprehensive GitLab training for all team members
- Provide ongoing support and resources to enhance proficiency in GitLab
- Achieve 100% uptime and stability on GitLab platform throughout the migration process
- Collaborate with the migration team to establish effective communication channels and address concerns promptly
- Conduct thorough testing of the GitLab platform for any potential issues or vulnerabilities
- Perform regular backups and monitor system logs to proactively identify and address any disruptions
- Implement redundant systems and failover mechanisms to ensure continuous availability
Project Planning OKR best practices to boost success
Generally speaking, your objectives should be ambitious yet achievable, and your key results should be measurable and time-bound (using the SMART framework can be helpful). It is also recommended to list strategic initiatives under your key results, as it'll help you avoid the common mistake of listing projects in your KRs.
Here are a couple of best practices extracted from our OKR implementation guide 👇
Tip #1: Limit the number of key results
Having too many OKRs is the #1 mistake that teams make when adopting the framework. The problem with tracking too many competing goals is that it will be hard for your team to know what really matters.
We recommend having 3-4 objectives, and 3-4 key results per objective. A platform like Tability can run audits on your data to help you identify the plans that have too many goals.
Tability's audit dashboard will highlight opportunities to improve OKRsTip #2: Commit to weekly OKR check-ins
Setting good goals can be challenging, but without regular check-ins, your team will struggle to make progress. We recommend that you track your OKRs weekly to get the full benefits from the framework.
Being able to see trends for your key results will also keep yourself honest.
Tability's check-ins will save you hours and increase transparencyTip #3: No more than 2 yellow statuses in a row
Yes, this is another tip for goal-tracking instead of goal-setting (but you'll get plenty of OKR examples above). But, once you have your goals defined, it will be your ability to keep the right sense of urgency that will make the difference.
As a rule of thumb, it's best to avoid having more than 2 yellow/at risk statuses in a row.
Make a call on the 3rd update. You should be either back on track, or off track. This sounds harsh but it's the best way to signal risks early enough to fix things.
How to turn your Project Planning OKRs in a strategy map
The rules of OKRs are simple. Quarterly OKRs should be tracked weekly, and yearly OKRs should be tracked monthly. Reviewing progress periodically has several advantages:
- It brings the goals back to the top of the mind
- It will highlight poorly set OKRs
- It will surface execution risks
- It improves transparency and accountability
Most teams should start with a spreadsheet if they're using OKRs for the first time. Then, once you get comfortable you can graduate to a proper OKRs-tracking tool.
Tability's Strategy Map makes it easy to see all your org's OKRsIf you're not yet set on a tool, you can check out the 5 best OKR tracking templates guide to find the best way to monitor progress during the quarter.
More Project Planning OKR templates
We have more templates to help you draft your team goals and OKRs.
- OKRs to implement standard operating procedures effectively
- OKRs to enhance life quality and mental health
- OKRs to increase test automation percentage to 80%
- OKRs to conduct thorough analysis of two main competitors
- OKRs to streamline graphic design processes
- OKRs to elevate donor engagement levels
OKRs resources
Here are a list of resources to help you adopt the Objectives and Key Results framework.
- To learn: What is the meaning of OKRs
- Blog posts: ODT Blog
- Success metrics: KPIs examples
What's next? Try Tability's goal-setting AI
You can create an iterate on your OKRs using Tability's unique goal-setting AI.
Watch the demo below, then hop on the platform for a free trial.