OKR template to organize and maintain an efficient personal file
The OKR titled "Organize and maintain an efficient personal file" is focused on improving file management strategies. The first outcome aims to clear the personal file of all unnecessary or outdated documents, with digitization, identification and shredding as initiatives.
The second outcome works towards reorganizing the existing documents into clearly labeled folders. This requires reviewing current documents, creating and labelling folders and then sorting papers accordingly.
The third outcome proposes a weekly routine to manage incoming documents. The initiatives involve saving and categorizing files, designating a document management day and scanning all incoming papers.
Overall, the OKR indicates a mission of embracing efficiency, systematic approach and digital transformation in managing personal files to ensure easy accessibility, effective utilization of space and most importantly, time value.
The second outcome works towards reorganizing the existing documents into clearly labeled folders. This requires reviewing current documents, creating and labelling folders and then sorting papers accordingly.
The third outcome proposes a weekly routine to manage incoming documents. The initiatives involve saving and categorizing files, designating a document management day and scanning all incoming papers.
Overall, the OKR indicates a mission of embracing efficiency, systematic approach and digital transformation in managing personal files to ensure easy accessibility, effective utilization of space and most importantly, time value.
Organize and maintain an efficient personal file
Discard or securely archive all unnecessary or outdated documents from the file
Digitally archive important outdated documents securely- Identify all unnecessary or outdated documents
- Use a shredder to destroy unnecessary papers
- Sort and categorize all existing documents into clearly labeled folders
- Review all existing documents and identify common themes or categories
- Create clearly labeled folders corresponding to each category
- Distribute documents into their respective folders
- Implement a weekly routine to scan, save and file all new incoming documents
- Save and categorize files accordingly
- Designate a specific day weekly for document management
- Scan all new incoming documents