The OKR Software Benchmark · 2026.Q3
The best OKR software for 500 employees in 2026
Real annual costs at 500 seats, computed from verified vendor pricing
Updated September 8, 2026 · 18 platforms priced · All company sizes · How we verify
Five hundred employees is the market's dividing line, and the vendors know it. Betterworks recommends itself for companies above 500. Weekdone stops publishing prices at 500. Profit.co switches to volume pricing at 500. Cross this line and half the market wants you in a sales conversation — which makes the tools that still publish honest per-seat pricing worth noticing.
What every platform costs at 500 seats
Annual cost computed at 500 paid seats from each vendor's verified pricing — list rates, minimums, and free-tier ceilings included. Vendors that sell only by quote are shown at labeled third-party per-seat estimates, with observed contract data in the notes. All figures are list-price ceilings — vendors that negotiate volume discounts land below them.
| Platform | Annual cost | Per seat/mo | SAML + SCIM | Basis | Notes |
|---|---|---|---|---|---|
| $1,238-1,548 | $0.21-0.26 | Yes | Listedno enterprise plan | Flat monthly fees rather than per-seat pricing. No enterprise contract tier. | |
| $4,000-4,800 | $0.67-0.8 | Not documented | Listed | Atlassian Marketplace app billed for the whole Jira instance, not just OKR users. Annual billing is 10x the monthly rate (2 months free). | |
| $18,600-54,000 | $3.1-9 | SAML only | Listedno enterprise plan | Sold as fixed user packages with a declining per-seat scale, from $9/user/month at 7-15 users down to ~$3.10 at 850. Annual billing saves 20%. | |
| $36,000-60,000before volume discounts | $6-10 | Yes | Listed | Basic $6 and Premium $10 per user/month on annual billing, no seat or spend minimums. Every paid seat includes 2 free read-only seats, and volume discounts apply beyond 100 seats — list totals at larger sizes are ceilings. | |
| $39,000-42,000 | $6.5-7 | Not documented | Estimated | USD figures are third-party conversions of INR list pricing, US-facing tiers are quote-only. Enterprise (500+) is custom. | |
| $42,000-66,000 | $7-11 | Not documented | Listed | Microsoft Teams-native. Free for up to 10 users with no time limit, then Essential $7 and Professional $11 per user/month on annual billing. | |
| $48,000-54,000 | $8-9 | SAML only | Listed | Performance $8 and Performance + Talent Intelligence $9 per user/month. The vendor recommends the product for organizations over 500 employees, and implementation is a separate one-time cost. Full pricing breakdown | |
| $48,000-78,000 | $8-13 | Yes | Listed | Goals & OKRs module $8/seat/month, Foundations bundle $13. Annual billing only with a $4,000 annual minimum agreement. Full pricing breakdown | |
| $48,000-156,000 | $8-26 | SAML only | Listed | $8/employee/month covers the Performance Management module with goals and OKRs, $26 is every module combined. Annual billing, demo-led sales. | |
| $48,600-69,600 | $8.1-12 | Yes | Listed | EUR list prices (EUR 7-10/user/month, annual billing only) converted at ~1.16 USD/EUR. Minimum 5 paid users, Enterprise requires 100+ users. | |
| $54,000-90,000 | $9-15 | Yes | Estimated | Pricing is no longer public — per-seat estimates run $9-15/user/month, anchored on the formerly published $7-9 Growth plan. Third-party transaction data suggests typical annual contracts of $10k-17k, which sets the floor shown here. | |
| $55,800-69,600 | $9.3-12 | Yes | Listed | EUR list prices (EUR 8-10/user/month, annual billing) converted at ~1.16 USD/EUR. Free up to 5 users, minimum 5 paid licenses after that. Full pricing breakdown | |
| $66,000-96,000 | $11-16 | Yes | Listed | Perform tier ($11) is the cheapest plan with OKRs, Total Platform is $16. Annual billing only, add-ons priced separately. | |
| $66,000-180,000 | $11-30 | Yes | Estimated | Quote-based modular pricing. Third-party sources put typical all-in cost at $11-20/user/month, with full multi-module stacks reaching $30+. Minimum 1-year contract. Full pricing breakdown | |
| $90,000-180,000 | $15-30 | Yes | Estimated | No public pricing, enterprise-only sales motion — per-seat estimates run $15-30/user/month. Vendr procurement data shows observed contracts of $28,205-$206,502/year (median $60,100) for the seat counts those customers licensed, and the lowest observed contract sets the floor shown here. | |
| $105,600-132,000 | $18-22 | Yes | Listed | Business at $22/user/month, ~$17.60 effective on annual billing (20% discount). Free plan exists with limited monthly AI credits. | |
| $114,000-174,000 | $19-29 | SAML only | Estimated | Paid tiers are contact-sales. Third-party estimates put per-seat cost at $19-29/user/month depending on volume, with a typical ~$25,000/year outlay reported for a 50-user team. Full pricing breakdown | |
| Quote only | — | SAML only | Quote at this size | Larger tiers are quote-based through Atlassian, with per-seat rates that decline at volume. Sold via the Atlassian Strategy Collection, where the 1-50 user tier is $77,400/year. Requires Jira Cloud Premium underneath. Annual contracts only. Full pricing breakdown |
Listed = the vendor's own published price. Estimated = third-party estimate where the vendor publishes nothing. Quote = sales-led with observed contract data where available. Each vendor's price carries a last-verified date on the pricing comparison, sourced from the vendor's own pricing page.
Our picks for 500 employees
Enterprise capabilities — SAML, SCIM, EU, AU, and US hosting options — at published per-seat prices with no repricing cliff. A 500-seat deployment at list price already undercuts the quote-only competitors' estimated rates, volume discounts beyond 100 seats pull real quotes lower still, and you can see the price before the first call.
This is the exact size where Betterworks says its product starts making sense, and its published $8-9 per-user pricing is unusually transparent for an enterprise-leaning vendor. Budget separately for the one-time implementation cost, and expect an annual contract.
When the real project is a performance program with OKRs attached, 15five's Perform tier ($11 per user each month) covers both. Its OKR depth trails the dedicated tools, which is the trade you make for the bundled reviews and manager training.
What changes at 500 employees
The market splits into two sales motions at 500. Self-serve per-seat tools keep their published prices, while the enterprise tier — WorkBoard, Profit.co, and the HR suites' upper plans — moves to quotes, annual contracts, and implementation services. Both motions can be right. What matters is that a quote is now negotiable, and observed contract data is your leverage.
Program management becomes a job. Somewhere around this size, someone owns the OKR process — often a chief of staff or a strategy lead. Tool selection should include them, because features like scheduled reporting, cascading views, and API access are what make that job tractable.
The renewal math changes. At 500 seats a $2 per-seat difference is $12,000 a year, and utilization becomes measurable. Buy assuming you will audit seat usage at renewal, and prefer vendors that let you flex seat counts rather than lock a three-year commitment to today's headcount.
Seats versus headcount
Companies this size rarely license everyone. The typical pattern is full seats for the 150-300 people who own or update goals, with read-only access for the rest. Figures on this page assume all 500 seats — treat them as the ceiling, and treat any vendor that cannot explain its viewer pricing as a negotiation risk.
Frequently asked questions
How much does OKR software cost for 500 employees?
Across the 17 platforms with computable pricing at 500 seats, listed annual prices run from $4,000 to $156,000 per year, with a median around $48,000. Third-party estimates for vendors without public pricing reach $180,000. Every figure is computed from pricing verified against the vendor’s own pricing page.
What is the cheapest OKR software for 500 employees?
The cheapest paid option is Oboard at $4,000-4,800 per year. Tability, the lowest-priced full-featured dedicated OKR platform, comes to $36,000-60,000 per year at full seats at list price — volume discounts apply beyond 100 seats.
Why do so many OKR vendors stop publishing prices at 500 employees?
Because above 500 seats, deals are negotiated — volume discounts, multi-year terms, and services get packed into a custom quote, and published prices would anchor those negotiations. It is a rational vendor strategy, but it moves cost discovery from your browser to a sales cycle. The observed contract data on this page exists to give you that anchor back.
What does implementation actually involve for a 500-person OKR rollout?
Structure design (mapping teams and cascade rules), identity integration (SSO and SCIM), training for goal owners, and usually a pilot quarter with two or three departments before company-wide launch. Enterprise vendors sell this as a services package. Self-serve tools expect your program owner to do it with vendor support — cheaper, and fine if that person exists.
Recent changes to this page
- Sep 8, 2026 — Cost-model corrections on the new team-size pages, same day as launch. Quote-only vendors are now seat-scaled from labeled per-seat estimates instead of showing flat observed-contract ranges at every size — the flat ranges made WorkBoard and Profit.co look like the cheapest options at 1,000+ seats, when the observed totals simply reflect the smaller seat counts those customers licensed. WorkBoard now computes at est. $15-30/user/month (ITQlick range, floored at the $28,205 lowest observed Vendr contract) and Profit.co at est. $9-15/user/month (anchored on its formerly published Growth plan, floored at the $10k typical-contract low). Observed contract data stays visible in the notes as the negotiation anchor. Separately, Tability's record now states that volume discounts apply beyond 100 seats (rates negotiated, not published) — its computed figures above 100 seats are flagged as list-price ceilings on every cost page.
- Sep 8, 2026 — New cost-by-company-size section: a hub at /cost plus 9 team-size pages (10, 25, 50, 100, 250, 500, 1,000, 2,500, and 5,000+ employees) that compute every active platform's annual cost at that seat count from the verified pricing data. Each vendor's pricing structure is now encoded as a computable model (per-seat rates, volume tiers, flat fees, free-tier ceilings, annual minimums) in a new cost-models file that reuses the same sources and last-verified dates as the platform records. Quote-only vendors (WorkBoard, Profit.co) are never seat-scaled — their observed procurement contract ranges are shown instead, labeled as such, and Jira Align and Oboard figures beyond their corroborated tiers now show as quote-based rather than extrapolated. Vendors without an enterprise plan stay visible in the tables at 500+ seats but are excluded from cheapest-option stats there. The 5,000+ page mirrors the existing enterprise verdict: WorkBoard first, Tability the leaner runner-up. No prices, ratings, or verification dates changed.
The bottom line: Tability is our pick for 500 employees, with the costs above computed from verified pricing rather than vendor marketing. For the capability-weighted view of this segment, see best okr software for mid-market.
Other company sizes: 250 employees · 1,000 employees · the full cost-by-size table