The OKR Software Benchmark · 2026.Q3.2
The best OKR software for 2,500 employees in 2026
Real annual costs at 2,500 seats, computed from verified vendor pricing
Updated September 8, 2026 · 19 platforms priced · All company sizes · How we verify
At 2,500 employees, nobody pays list price — and yet list prices are the only numbers most vendors let you see. This page shows both: what published per-seat rates multiply out to at 2,500 seats, and what enterprise contracts actually close at in observed procurement data. The gap between those two numbers is your negotiating room, and it is wide.
What every platform costs at 2,500 seats
Annual cost computed at 2,500 paid seats from each vendor's verified pricing — list rates, minimums, and free-tier ceilings included. Vendors that sell only by quote are shown at labeled third-party per-seat estimates, with observed contract data in the notes. All figures are list-price ceilings — vendors that negotiate volume discounts land below them. The score column is each platform's overall benchmark score, so you can weigh price against quality in one view.
| Platform | Score | Annual cost | SAML + SCIM | Basis | Notes |
|---|---|---|---|---|---|
| 3.0/5 | $1,238-1,548$0.04-0.05 per seat/mo | Yes | Listedno enterprise plan | Flat monthly fees rather than per-seat pricing. No enterprise contract tier. | |
| 4.5/5 | $180,000-300,000$6-10 per seat/mobefore volume discounts | Yes | Listed | Basic $6 and Premium $10 per user/month on annual billing, no seat or spend minimums. Premium includes 2 free read-only seats per paid seat, and volume discounts apply beyond 100 seats — list totals at larger sizes are ceilings. | |
| 2.8/5 | $195,000-210,000$6.5-7 per seat/mo | — | Estimated | USD figures are third-party conversions of INR list pricing, US-facing tiers are quote-only. Enterprise (500+) is custom. | |
| 3.1/5 | $210,000-330,000$7-11 per seat/mo | — | Listed | Microsoft Teams-native. Free for up to 10 users with no time limit, then Essential $7 and Professional $11 per user/month on annual billing. | |
| 2.1/5 | $240,000$8 per seat/mo | SAML only | Listed | Pro is $8/user/month, billed month-to-month. Free plan covers up to 12 users with 3 goals. Enterprise is custom for 100+ users. Verified against range.co/pricing on 2026-09-13. | |
| 2.6/5 | $240,000-270,000$8-9 per seat/mo | SAML only | Listed | Performance $8 and Performance + Talent Intelligence $9 per user/month. The vendor recommends the product for organizations over 500 employees, and implementation is a separate one-time cost. Full pricing breakdown | |
| 2.8/5 | $240,000-390,000$8-13 per seat/mo | Yes | Listed | Goals & OKRs module $8/seat/month, Foundations bundle $13. Annual billing only with a $4,000 annual minimum agreement. Full pricing breakdown | |
| 3.3/5 | $240,000-780,000$8-26 per seat/mo | SAML only | Listed | $8/employee/month covers the Performance Management module with goals and OKRs, $26 is every module combined. Annual billing, demo-led sales. | |
| 3.3/5 | $243,000-348,000$8.1-12 per seat/mo | Yes | Listed | EUR list prices (EUR 7-10/user/month, annual billing only) converted at ~1.16 USD/EUR. Minimum 5 paid users, Enterprise requires 100+ users. | |
| 4.0/5 | $270,000-330,000$9-11 per seat/mo | Yes | Listed | Vendor-listed USD prices ($9-11/user/month, annual billing). Free up to 5 users, minimum 5 paid licenses after that, volume discounts apply. Full pricing breakdown | |
| 3.5/5 | $270,000-450,000$9-15 per seat/mo | Yes | Estimated | Pricing is no longer public — per-seat estimates run $9-15/user/month, anchored on the formerly published $7-9 Growth plan. Third-party transaction data suggests typical annual contracts of $10k-17k, which sets the floor shown here. | |
| 3.1/5 | $330,000-480,000$11-16 per seat/mo | Yes | Listed | Perform tier ($11) is the cheapest plan with OKRs, Total Platform is $16. Annual billing only, add-ons priced separately. | |
| 2.4/5 | $330,000-900,000$11-30 per seat/mo | Yes | Estimated | Quote-based modular pricing. Third-party sources put typical all-in cost at $11-20/user/month, with full multi-module stacks reaching $30+. Minimum 1-year contract. Full pricing breakdown | |
| 4.0/5 | $450,000-900,000$15-30 per seat/mo | Yes | Estimated | No public pricing, enterprise-only sales motion — per-seat estimates run $15-30/user/month. Vendr procurement data shows observed contracts of $28,205-$206,502/year (median $60,100) for the seat counts those customers licensed, and the lowest observed contract sets the floor shown here. | |
| 3.3/5 | $528,000-660,000$18-22 per seat/mo | Yes | Estimated | Pricing is no longer public — estimates anchor on the withdrawn Business list price of $22/user/month (~$17.60 effective on annual billing). Free plan with limited monthly AI credits remains. | |
| 3.1/5 | $570,000-870,000$19-29 per seat/mo | SAML only | Estimated | Paid tiers are contact-sales. Third-party estimates put per-seat cost at $19-29/user/month depending on volume, with a typical ~$25,000/year outlay reported for a 50-user team. Full pricing breakdown | |
| 2.4/5 | Quote only | SAML only | Quote | Larger tiers are quote-based through Atlassian, with per-seat rates that decline at volume. Sold via the Atlassian Strategy Collection, where the 1-50 user tier is $77,400/year. Requires Jira Cloud Premium underneath. Annual contracts only. Full pricing breakdown | |
| 3.1/5 | Quote only | — | Quote | Volume rates decline to $0.13/user/month at 7,500+ users — exact rate comes from the Atlassian Marketplace calculator. Atlassian Marketplace app billed for the whole Jira instance, not just OKR users. Annual billing is 10x the monthly rate (2 months free). | |
| 2.5/5 | Quote only | SAML only | Quoteno enterprise plan | Contact sales at 500+. Sold as fixed user packages with a declining per-seat scale, from $9/user/month at 7-15 users down to ~$3.10 at 850. Annual billing saves 20%. |
Listed = the vendor's own published price. Estimated = third-party estimate where the vendor publishes nothing. Quote = sales-led with observed contract data where available. Each vendor's price carries a last-verified date on the pricing comparison, sourced from the vendor's own pricing page.
Our picks for 2,500 employees
The case at 2,500 is economic and structural — license the goal owners, give everyone else free read-only access, and keep the program on published per-seat pricing with enterprise identity, hosting, and audit controls covered. Companies with an internal operating cadence get enterprise-scale OKRs without enterprise-scale services contracts.
$450,000-900,000
per year at 2,500 seats
At this scale WorkBoard's governance depth and rollout services are genuine differentiators, and its consolidated position after acquiring Quantive makes it the enterprise incumbent. Expect a six-figure conversation, and anchor it with the observed contract range on this page.
$240,000-270,000
per year at 2,500 seats
Published list pricing at enterprise scale is rare, and Betterworks pairs it with the HRIS depth a 2,500-person HR organization will require. Implementation is a real one-time cost — budget for it.
What changes at 2,500 employees
Procurement runs the process now. Security review, legal, a formal RFP or at least a bake-off — the OKR tool goes through the same machine as any enterprise purchase. Vendors with published pricing, documented security capabilities, and public data shorten that machine's cycle considerably.
Multi-level cascade becomes the core product requirement. Company to business unit to department to team is four levels, and tools designed for a two-level roll-up show their seams. Ask every vendor to demo your actual org depth with your actual planning calendar.
The build-versus-buy question resurfaces, usually as "can we just do this in our existing work platform?" At 2,500 people the answer tends to be no — goals scattered across project trackers are how OKR programs die — but the fact that leadership asks it tells you adoption economics matter as much as capability here.
Seats versus headcount
Licensing all 2,500 employees is the exception, not the rule. Most programs at this scale license goal owners — commonly 500-1,000 people — and give the rest read-only visibility. Every full-seat figure on this page is a ceiling. The real decision is your seat strategy, and it moves the budget more than the vendor choice does.
Frequently asked questions
How much does OKR software cost for 2,500 employees?
Across the 16 platforms with computable pricing at 2,500 seats, listed annual prices run from $180,000 to $780,000 per year, with a median around $240,000. Third-party estimates for vendors without public pricing reach $900,000. Figures use recorded vendor-listed prices, third-party estimates or quotes, with individual source dates.
What is the cheapest OKR software for 2,500 employees?
The cheapest paid option is Tability at $180,000-300,000 per year. Tability, the lowest-priced full-featured dedicated OKR platform, comes to $180,000-300,000 per year at full seats at list price — volume discounts apply beyond 100 seats.
Do all 2,500 employees need OKR software licenses?
No, and buying that way is the most common overspend at this scale. Goals are typically owned by leaders and teams, not individuals — a 2,500-person company usually has 500-1,000 people who write or update goals. License those, and solve visibility for everyone else with read-only access, which several vendors provide free or nearly free.
How do enterprise OKR quotes compare to published per-seat prices at 2,500 seats?
Published per-seat rates multiplied by 2,500 produce mid-six-figure totals that almost nobody pays — vendors discount at volume, and most programs license far fewer seats. Quote-only enterprise platforms run an estimated $15-30 per user, and their observed contracts top out around $207k precisely because customers license hundreds of goal owners, not thousands of employees. Use list math as the ceiling, the observed median as the anchor, and your real seat count as the lever.
Last updated September 8, 2026 · release 2026.Q3
The bottom line: Tability is our pick for 2,500 employees, with the costs above computed from recorded pricing rather than vendor marketing. For the capability-weighted view of this segment, see best okr software for enterprise.
Other company sizes: 1,000 employees · 5,000+ employees · the full cost-by-size table