Top 10 Project Management Metrics and KPIs

In the realm of project management, effective measurement and evaluation are essential for driving project success. To guide you on this journey, we present the definitive list of the top 10 Project Management KPIs and success metrics. From tracking project progress to ensuring stakeholder satisfaction, these key performance indicators will empower you to gauge project performance, make data-driven decisions, and achieve successful project outcomes.

Benefits of using Project Management metrics and KPIs

Utilising Project Management KPIs and success metrics brings significant advantages to project teams. By leveraging these metrics, teams can gain insights into project performance, track progress, make data-driven decisions, identify areas for improvement, and ensure alignment with project objectives. This enables effective project management, enhances communication, fosters stakeholder satisfaction, and increases the likelihood of project success.

• Gain insights into project performance
• Track progress and measure project success
• Make data-driven decisions
• Identify areas for improvement and optimise project strategies
• Ensure alignment with project objectives

Top 10 Project Management KPIs and success metrics

#1 Project Schedule Adherence

Project Schedule Adherence measures the extent to which a project adheres to its planned schedule. It assesses the ability to meet project milestones and deadlines, helping teams track progress, identify delays, and adjust project timelines if necessary.

How to get this KPI:

• Monday.com
• Microsoft Project
• Smartsheet

#2 Budget Variance

Budget Variance calculates the variance between the planned budget and the actual expenses incurred during a project. It helps teams monitor cost control, identify overruns or underruns, and make informed decisions regarding project finances.

How to get this KPI:

• Oracle Primavera
• Procore
• ProjectManager.com

#3 Task Completion Rate

Task Completion Rate measures the percentage of completed tasks or deliverables within a project. It provides insights into task progress, helps identify bottlenecks, and ensures timely task completion for successful project outcomes.

How to get this KPI:

• Asana
• Wrike
• Basecamp

#4 Issue Resolution Time

Issue Resolution Time tracks the time taken to resolve project issues or incidents. It helps teams assess their ability to address and resolve challenges promptly, minimizing the impact on project progress and stakeholder satisfaction.

How to get this KPI:

• JIRA
• Zoho Projects
• Teamwork

#5 Resource Allocation Efficiency

Resource Allocation Efficiency assesses the effectiveness of resource allocation within a project. It measures the efficiency of resource utilization, helps teams identify resource constraints or overloads, and optimize resource allocation for improved project outcomes.

How to get this KPI:

• Clarizen
• LiquidPlanner
• Mavenlink

#6 Change Request Rate

Change Request Rate measures the frequency of change requests submitted during a project. It helps teams evaluate the stability of project scope, manage change control processes effectively, and maintain project focus.

How to get this KPI:

• Bitrix24
• Projecturf
• ProWorkflow

#7 Team Collaboration Score

Team Collaboration Score evaluates the level of collaboration and teamwork within a project team. It assesses factors like communication, cooperation, and knowledge sharing, promoting a collaborative culture and enhancing project outcomes.

How to get this KPI:

• Trello
• TeamGantt
• ClickUp

#8 Stakeholder Satisfaction Index

Stakeholder Satisfaction Index measures the satisfaction level of project stakeholders, including clients, team members, and sponsors. It helps teams understand stakeholder needs, address concerns, and ensure overall satisfaction with project deliverables.

How to get this KPI:

• Wrike
• Asana
• Basecamp

#9 Project Risk Index

Project Risk Index assesses the level of risk exposure and the effectiveness of risk management within a project. It helps teams identify, evaluate, and mitigate project risks, ensuring successful project execution and minimizing potential setbacks.

How to get this KPI:

• Risk Cloud
• Risk Register
• RiskyProject

#10 Project Success Rate

Project Success Rate measures the percentage of successfully completed projects within a defined period. It helps teams evaluate project performance, identify factors contributing to success, and continuously improve project management practices.

How to get this KPI:

• Monday.com
• Microsoft Project
• Smartsheet

How to use Project Management metrics with OKRs

To maximize the impact of Project Management initiatives and drive organizational success, it is essential to combine your KPIs with Objectives and Key Results (OKRs). While OKRs provide a framework for setting ambitious goals and outlining desired outcomes, KPIs offer the necessary metrics to track progress and evaluate performance.

Here's how to effectively integrate Project Management KPIs with OKRs:

1. Align KPIs with OKRs: Select measurable KPIs that directly contribute to achieving the desired outcomes outlined in the OKRs.
2. Set ambitious targets: Establish specific and challenging targets for each KPI to drive continuous improvement aligned with OKRs.
3. Monitor and track progress: Regularly monitor and track the performance of KPIs in relation to the corresponding OKRs.
4. Analyze and evaluate results: Analyze the data collected from KPIs to evaluate the effectiveness of initiatives in achieving OKR outcomes.
5. Make data-driven adjustments: Utilize insights from KPIs and OKR progress to optimize strategies, resource allocation, and interventions for better alignment and progress towards organizational goals.

Best tools to track OKRs with KPIs:

• Tability
• Google Sheet
• Quantive