Here is the thing; OKRs are supposed to help improve focus, clarify priorities, and build alignment, right? I have seen them do just that. However, misuse them and they will not in fact, they could do the exact opposite.
I often hear “we’re not doing them right” and “they’re not quite working as planned.” Well, as there is no model of OKRs, it’s not a black or white call to confirm you’re on track. My response to this is to think of OKRs as a collection of principles and practices and all we (or you) can do is interpret them in a way which works best for your business. However, this doesn’t mean a completely blank canvas; there are some genuine traps you can fall into here if you are setting up or are in the early stages of OKRs. Allow me to share a few in the hope that you can avoid them and not waste your OKRs:
OKRs are about bringing focus and clarity to priorities, right? So why “force” everyone to have one if they cannot all contribute to the priorities? It’s not a question of leaving someone out, it’s a question of who, over the next three months, has the most valuable contribution to make? The focus may change by the time the next quarter comes around so someone out of scope could well be in it by then.
I’ve seen the drive for everyone to have one to have OKRs come from HR when they want to use OKRs in performance management conversations. They fear that if not everyone has one, then managers will have nothing to evaluate performance against. Be warned, this is a disaster waiting to happen, and I’ve had to help a number of clients reverse-engineer themselves away from it. You end up with a huge quantity of OKRs which need realignment every quarter and OKRs soon get a rep for taking up too much time and delivering next to no value. Keep your use of OKRs lean, less is definitely more.
Following on from point 1, you will see a greater return if you’re careful to just focus OKRs on the activity which will drive the greatest value for the business; this usually being growth, change or innovation. I’m not belittling run-rate activity – it is what puts fuel in the tank to let you invest in growth and innovation, but if it’s steady then track it via your business health metrics. Sure, if it dips out of green then focus an OKR on it, but then move it back out once it is stable.
As I said in point 1, HR can often try to drive OKRs because of a desire to replace appraisals and “traditional” objective setting, and who can blame them? Management-by-objective used for decades are no longer fit for purpose as the velocity and volatility of business increases.
It’s tempting to see OKRs as the “new thing” but they are not a direct replacement and in my experience, when HR try to use them for performance management, they end up just being a re-brand on what’s gone before and the experience nor the outcomes see any improvement.
There is also a risk in directly coupling OKRs to reward. This instantly brings a degree of threat around failure and if you genuinely want to encourage innovation, you have to take a long hard look at how you can redefine high performance (clue: it needs to include a healthy approach to failure which drives learning and adaptation). I believe there is scope to “loosely couple” OKRs to performance evaluation.
I hate the idea that OKRs should “cascade.” This just reinforces hierarchical thinking and the temptation is to just let your OKR structure reflect your org chart. Doing this will mean you will very likely find yourself facing the same issues as mentioned in point 1.
Try visualising your OKR “network” with your strategic OKRs in the middle (perhaps your “hub” OKRs?) and the supporting OKRs connected to it and all around it. Building it up in this way removes any sense of status and opens the way for the belief that anyone at any level can align to an OKR if they have a direct contribution to make.
This again can be influenced by HR if it is where the drive for OKRs has originated. Just discussing OKRs between the manager and teammate means you miss out on the chance to draw upon many of their benefits. You also run a high risk that OKRs end up feeling like how things worked before, just under a different name.
Having regular (weekly or bi-weekly) team check-ins means that you bring about the chance for greater communication and collaboration across the team as the OKRs are being discussed out in the open. Doing this also strengthens accountability which comes from transparency as team members are being challenged to be open on OKR progress and confidence with their peers.
I’ll admit, I’m the first to love a bit of “ballsy” behaviour now and then – act, then figure it out. While that might be right in some situations, I urge you not to do it with OKRs (unless it’s a very small, confined pilot). OKRs should become your framework for growth, change and innovation and surely there is not much more important than that? So why take the risk of screwing it up? Yes, iterate and refine is the way to do it, but try and start from an informed position before you take the leap – more wisdom, less faith!
OKRs represent a big change for many businesses, and people & teams can kill OKRs dead if the change isn’t managed right. It’s true, I’ve seen it happen. Any business has a finite capacity for change at any given time so use it wisely to consciously design your OKR framework.
The way to work with these challenges is to take pause before you leap. If you genuinely want OKRs to feel (and work) differently to any other goal/objective setting you have done before then ask these key questions to help build your framework in a way which will drive your growth:
By working through these questions, you will begin to build yourself version 1 of your OKR framework which you can then iterate and refine as you start to get more OKR miles under your belt.
Benchmark your use of OKRs against industry best practice and receive tailored recommendations with the There Be Giants OKR Maturity Model.
The model takes 5 – 10 minutes to complete, and once completed you will be provided with tailored advice to help you take steps forward to OKR awesomeness.
Take the OKR Maturity Model Assessment.
OKRs are deceptively simple. Reading a book or watching a video may make it sound easy. However, its not a simple plug-n-play approach. Implementing OKRs is about creating the right culture and ecosystem for OKRs to thrive. It’s about a new agile leadership mindset that allows people to show up feeling empowered to make this change.
There are a few documents that are key to create a culture where outcomes are at the center. Quite often, it simply boils down to extract existing knowledge in a structured way.
A lot of meetings could be replaced by emails, but there are a few must-have rituals that will drastically improve collaboration.